Transaction Management
About the Role
We are seeking a dedicated Real Estate Transaction Management & Compliance Team based in India to take full ownership of our transaction operations department. This is not a virtual assistant opportunity and is not intended for individual applicants.
The selected team will replace an existing 5-person Transaction Management Department and will be responsible for managing the complete real estate transaction lifecycle, compliance oversight, revenue protection, listing administration, lead management, invoicing, collections, reporting, and operational support.
The team must be capable of operating as an independent function with minimal supervision while ensuring accuracy, compliance, and efficiency across all transaction processes.
Key Responsibilities
Transaction Management
Manage the full real estate transaction lifecycle from contract to closing
Coordinate transaction milestones and ensure timely completion of all required activities
Maintain accurate transaction records and documentation
Support agents, clients, and leadership throughout the transaction process
Lead & CRM Management
Manage and maintain CRM records, leads, listings, and transaction data
Monitor lead flow and qualification status
Ensure timely follow-ups and proper pipeline management
Maintain data accuracy and reporting integrity
Listing Management
Manage listing administration and documentation
Ensure listing information is accurate and updated
Coordinate listing-related workflows and status updates
Revenue Leakage Prevention
Ensure all transactions, commissions, and invoices are accurately recorded
Identify and prevent revenue leakage through regular audits and reconciliations
Monitor financial records for completeness and accuracy
Invoicing, Collections & Reconciliation
Manage invoicing and billing processes
Track payments and outstanding balances
Handle collections and payment follow-ups
Perform reconciliations and maintain accurate financial records
Reporting & Operational Support
Prepare operational, financial, and transaction reports
Track key performance indicators (KPIs)
Provide regular updates to leadership and stakeholders
Support process improvements and operational efficiency initiatives
Transaction Audit & Compliance (Critical Requirement)
Conduct transaction audits and compliance reviews
Verify all required documents are collected, complete, and properly maintained
Ensure adherence to company policies, brokerage requirements, and transaction standards
Identify discrepancies, missing documentation, and compliance risks
Maintain audit-ready transaction files and records
Requirements
Team must be based in India
Proven experience in Real Estate Transaction Management
Strong background in Transaction Audit and Compliance
Experience managing the complete transaction lifecycle from contract to close
Proficiency with CRM systems and transaction management platforms
Experience with invoicing, collections, payment tracking, and reconciliation
Strong reporting and data management capabilities
Excellent organizational skills and attention to detail
Strong communication, coordination, and follow-up abilities
Ability to manage multiple transactions simultaneously in a fast-paced environment
Previous experience operating as a transaction management team or department is highly preferred
Critical Requirement
The team must demonstrate proven capability in:
Transaction Audit & Compliance
Revenue Leakage Prevention
Listing Management
Lead Management
Invoicing & Collections
Reporting & Follow-Ups
End-to-End Transaction Management
Important Note
We are not hiring individual Virtual Assistants.
We are specifically seeking a dedicated India-based team capable of replacing an existing 5-person Real Estate Transaction Management Department and taking ownership of the entire function. Teams must have the infrastructure, experience, and expertise necessary to manage operations independently while maintaining high standards of compliance, accuracy, and service delivery.