Vendor Coordinator
Modern Construction and Facilities Maintenance is a company that manages and schedules construction and maintenance needs for various businesses nationwide. They are seeking a proactive and detail-oriented Vendor Coordinator to manage a nationwide network of vendors, ensuring clients receive dependable service as the company expands.
Responsibilities
- Identify and recruit qualified subcontractors and vendors through online research, networking, and outbound communication
- Collaborate with Facilities Management to prioritize vendor needs based on client and geographic requirements
- Evaluate vendor qualifications including licensing, insurance, tax documentation, labor rates, and service availability
- Manage the end-to-end onboarding process, including application review, document collection, and submission for financial approval
- Maintain accurate vendor records in work order and vendor management systems
- Foster strong relationships with existing vendors through regular check-ins and support
- Ensure all vendor documentation (COIs, W9s, certifications) is current and compliant with company standards
- Coordinate daily with multiple departments to ensure seamless vendor integration and service delivery
- Utilize mobile technology (laptops, tablets, smartphones) to manage tasks and access systems
Skills
- Experience in vendor sourcing, recruiting, or coordination—preferably in facilities maintenance or a related field
- Strong communication and organizational skills
- Proficiency with vendor management systems and CRMs
- Ability to multitask and manage priorities across departments
- Knowledge of data manipulation and analysis (Excel, SQL, Python, Tableau) is a plus
- Knowledge of compliance requirements (COI, W9, licensing) is a plus
Benefits
- Annual profit sharing
- Medical, vision, and dental
- Flexible Spending Account (FSA), Health Saving Account (HSA)
- Employer-paid Basic Term Life Insurance, Short- and Long-term disability insurance
- Voluntary supplemental life insurance
- 401(k)
Company Overview