Virtual Assistant
Description:
Brella Productions, a Creative Production Agency for Corporate Events and Training, is hiring an experienced Virtual Assistant for our two-member executive ownership team. This full-time employee position (no contractors please) will be 8am-6pm CT M-F with a flexed schedule to maintain a maximum of 8 hours per day. This is ideal for someone who likes longer personal breaks in their... day.
Our ideal candidate is a direct, adaptive problem solver, who enjoys research, organization, and writing. The executive team is used to self-supporting but is highly adaptable and ready to partner with the VA to become even more effective leaders. If you want to make a huge difference in the lives of two folks who love supporting others, this is the partnership for you!
Key Responsibilities and Tasks:
Manage Exec teams schedule and calendars
Assist with their communication management - Email, phone, text, slack, social media
Assist with their Expense Management Experience with Expensify a plus
Research and coordination on a variety of topics
Manage executive to dos Experience with ClickUp a plus
Remote support and coordination of corporate meetings. May include note taking or delivering information or direction on behalf of the executives.
Remote support and coordination of in-person activities. Support may include arranging hospitality, deliveries, purchasing needed items, coordinating with maintenance, reviewing vendor activities via mobile phone, managing setup/breakdown of rented spaces etc.
Travel Coordination
Vendor research and management
Coordinate follow-up with other Brella team members on Exec teams behalf.
Create or maintain documents, research summaries and spreadsheets
Requirements:
Minimum of 3 years of experience as a Virtual Assistant or Administrative Assistant.
Must have worked at least one year with someone in a hybrid or fully remote capacity.
An individual who finds purpose in helping others through their work
Experienced in organizing, prioritizing, and sharing tasks quickly in an all-digital environment
Experience creating detailed, easy to read directions.
Experience taking notes on computer, summarizing and including clear takeaways and next actions.
Active listening skills
Comfortable seeing problems or issues, presenting them, and proposing potential solutions for consideration
Required Technology: Highly proficient in Microsoft Outlook, Word, Excel, Zoom or MS Teams
Optional Technology: Experience in ClickUp, Slack, Expensify, Adobe Acrobat and/or AI note taking/productivity solutions.
Employee must provide a stable internet connection for this position
Must be US based and have availability Monday through Friday 8:00am 6:00pm central time with a maximum workday of 8 hours. Candidate will co-design with Executive Team a schedule for coverage of peak hours and breaks. Brella Employment Perks:
100% virtual working environment using Brella equipment
Ongoing productivity, project management and communication skills and technology training
Long term career growth within Brella
Robust benefits package including 401k matching, Medical/Dental/Vision, PTO and much more
Hourly rate of $18 - $20 per hour
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