Virtual Assistant: AI Automation & Systems Specialist

Full-Time Virtual Assistant (AI Automation & Systems Specialist)

Client Industry: Construction Technology

Employment Type: Full-Time (40 hours/week)

Work Setup: Remote

Timezone: North America
Salary : 75k PHP

Role Summary

We are seeking a highly technical Virtual Assistant with strong experience in workflow automation, API integrations, and AI system development.

This role is focused on designing and building automation systems and AI-powered workflows that improve operational efficiency for construction-related businesses.

You will be responsible for developing and maintaining automation infrastructure that connects multiple business tools, reduces manual work, and improves overall system efficiency.

Workflow Automation Development

Build end-to-end automation workflows using tools such as n8n, Make.com, Zapier, or custom solutions
Design automation systems that connect multiple business platforms
Develop workflows for construction estimating, proposal generation, and document processing
Build CRM automation and sales pipeline workflows
Create reporting dashboards and automated data flows
Implement document tracking and version control systems

AI Agent Development

Design and deploy AI agents for business process automation
Build systems for document analysis and summarization
Support BOQ comparison workflows and document review automation
Develop AI-assisted proposal and RFP generation workflows
Optimize AI outputs using prompt engineering and iterative testing

Technical Implementation & Integration

Set up automation environments (n8n, Replit, etc.)
Integrate APIs across tools such as Notion, Google Sheets, CRMs, ERP systems, and project management platforms
Build and maintain data pipelines between systems
Configure webhooks, triggers, and automation logic
Support deployment and system setup processes
Troubleshoot technical issues and optimize workflows

System Optimization & Troubleshooting

Identify inefficiencies in existing automation systems
Debug workflow and API issues
Improve system reliability, speed, and scalability
Refine automation logic based on performance feedback

Research & Continuous Improvement

Research automation tools and AI platforms
Evaluate new technologies for workflow optimization
Recommend system improvements and enhancements
Stay updated on automation and AI trends relevant to construction workflows

Technical Documentation

Document automation workflows and system architecture
Create setup guides and technical instructions
Maintain records of APIs, integrations, and system dependencies
Ensure systems are clearly documented and maintainable

Required Skills & Experience

Strong experience with automation tools (n8n, Make.com, Zapier, or similar)
Experience with API integration and webhook configuration
Familiarity with AI tools (ChatGPT, Claude, or similar LLMs)
Understanding of data structures (JSON, spreadsheets, etc.)
Ability to troubleshoot and debug multi-system workflows
Strong analytical and problem-solving skills
Ability to work independently with minimal supervision

Preferred Experience

Experience building AI agents or automation systems from scratch
Exposure to construction, engineering, or project-based industries
Familiarity with self-hosted systems or deployment environments
Background in automation engineering, systems design, or backend workflows
Experience in startup or fast-paced environments

Tech Stack Familiarity

n8n, Make.com, Zapier
OpenAI / ChatGPT API, Claude API
Replit or similar development environments
REST APIs, webhooks, JSON
Notion, Google Sheets, Airtable
GoHighLevel, HubSpot, or similar CRMs
Project management tools (Monday, Asana, Trello)
Basic server or cloud deployment familiarity (preferred)