Virtual Assistant – Tech Setup & Digital Infrastructure

About the Role

Our client is a UK-based EFT (Emotional Freedom Technique) coach, author, and entrepreneur in an exciting growth phase. She is preparing to launch a new personal brand website, publish an upcoming book, and release an accompanying online course. She needs a technically skilled VA to build and set up her entire digital foundation from scratch — cleanly, efficiently and to a high standard.

This is primarily a project-based role in its first phase. Once the infrastructure is in place, the ongoing workload will reduce. The right person is someone who can hit the ground running, work independently, and take ownership of the setup without needing to be micromanaged.

Key Responsibilities

Website Build

Build and launch a clean, high-end personal brand website (Shopify preferred — open to discussion)

Set up pages for existing and upcoming online course/programme offerings

Ensure a polished, premium aesthetic throughout — black and gold feel, minimal and high-end

Integrate course/product sales functionality and checkout

Email & Domain Setup

Set up a new Google Workspace account (fully separate from client's other business accounts)

Configure professional email addresses including a dedicated customer support inbox

Migrate from existing IONOS email system and ensure all email is accessible on mobile

Redirect and manage multiple domain names to the new website

Funnels & CRM (GoHighLevel / Shopify)

Set up sales funnels, landing pages, and automated email sequences in GoHighLevel (Smart Growth System) or Shopify — depending on the platform chosen

Configure a paid discovery call booking flow

Build a lead magnet funnel to capture email sign-ups ahead of book launch

Ensure funnels are clean, well-organised, and easy for the client to manage going forward

General Tech Admin

Organise and streamline the client's digital workspace across platforms

Document all setups clearly so the client can navigate independently

Troubleshoot and resolve any tech issues that arise during setup

Ideal Candidate

Must-Haves

3–4+ years of experience as a tech VA, OBM, or digital setup specialist

Hands-on experience with Shopify (website build, product pages, checkout, and sales funnels)

Strong working knowledge of GoHighLevel or similar CRM/funnel platforms — Shopify funnel experience also accepted

Comfortable with Google Workspace setup and administration

Experience with domain management, DNS settings, and email configuration

Highly independent — can take a brief and execute without constant check-ins

Experience supporting solo entrepreneurs or working in a startup-style environment

Nice-to-Haves

Experience with IONOS or similar hosting/domain providers

Basic design sensibility for website aesthetics (Canva or similar)

Familiarity with course platform integrations (e.g., Thinkific, Kajabi, or Shopify courses)

Some exposure to social media scheduling or content tools (e.g., Content360, Buffer, Later)

Basic understanding of Facebook/Meta ads — enough to assist with setup even if not the lead

Ability to help maintain a simple content calendar alongside technical duties

Additional Notes

Initial contract is 2 months, then month-to-month

Starts part-time (10 hrs/week) with potential to increase during launch phase

Some flexibility around hours may be needed — core overlap with UK time zone required

This role is focused on setup and infrastructure; ongoing social media and ads are handled separately

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\n$250 - $350 a month
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