Accountant (AP | Expense | Cash)

Accountant (AP | Expense | Cash)

SaaS & Professional Services (Business Central / inecta Food) Depending on experience and qualifications, candidates may be hired as:

Staff Accountant / Staff Accountant II / Senior Accountant

Location

Fully Remote (US or Canada)
Reports To

Controller

About inecta Food

For over 20 years, inecta Food has delivered trusted, cloud-based ERP solutions to food and beverage companies worldwide. Built on Microsoft Dynamics 365 Business Central, our SaaS platform and professional services help customers operate with confidence, clarity, and scale. At the heart of our business are our people. We are committed to being intuitive, dependable, and deeply knowledgeable partners to our customers, and to each other. As we continue to grow, we are building a strong accounting team focused on accuracy, scalability, process discipline, operational excellence, and continuous improvement.

Role Overview

The Accountant (AP | Expense | Cash) plays a critical role in supporting the accounting operations of a growing SaaS and professional services organization operating across multiple entities and currencies. This position combines ownership of Accounts Payable operations with broader responsibilities across expense management, treasury support, reconciliations, and month-end close activities. The ideal candidate is highly organized, detail-oriented, analytical, and comfortable operating in a fast-paced, fully remote environment.

This role works closely with the Controller and accounting leadership to ensure vendor transactions, payments, reconciliations, and accounting records are processed accurately and efficiently while supporting scalable operational workflows across the organization. This role is ideal for someone who enjoys both operational accounting execution and broader accounting process improvement initiatives, while contributing to automation and scalability efforts within the accounting function.

Key Responsibilities

Accounts Payable & Vendor Management

Own the end-to-end Accounts Payable process across domestic and international vendors

Review, code, and process vendor invoices with accurate GL, department, project, and entity coding

Coordinate payment processing including ACH, wire, check, and international payments in accordance with company payment schedules

Maintain vendor records, including onboarding documentation, W-9 collection, and compliance support

Respond to vendor inquiries and resolve discrepancies in a timely and professional manner

Maintain organized AP documentation and supporting records

Prepare AP accruals and support prepaid expense tracking during month-end close

Reconcile AP subledger activity to the general ledger monthly

Support annual 1099 preparation and filing processes

Identify opportunities to improve AP workflows, automation, and operational efficiency within Business Central and related systems

Cash Management & Treasury Support

Support daily cash management and treasury coordination activities

Assist with cash forecasting support and liquidity monitoring

Perform bank activity reconciliations and investigate discrepancies

Support intercompany payment coordination and cash transfers

Maintain accurate records of payment activity and cash movements

Assist with maintaining strong internal controls surrounding cash management processes.

Expense Management, Reconciliations & Close Support

Manage employee expense reporting and reimbursement processes

Prepare and reconcile credit card activity and expense allocations

Participate in monthly, quarterly, and annual close activities

Support accrual preparation and journal entry processing as needed

Perform reconciliations and investigate reconciling items or variances

Maintain organized, audit-ready supporting schedules and documentation

Assist with operational expense tracking and departmental cost allocations

Support sales tax, payroll, and other operational accounting processes as needed

Systems, Controls & Process Improvement

Utilize Microsoft Dynamics 365 Business Central (preferred) for accounting operations, reconciliations, and reporting support

Support automation initiatives including:

Invoice OCR and coding automation

Duplicate invoice detection

Payment approval routing workflows

Vendor communication automation

Spend categorization and analysis

Cash forecast modeling

Recurring invoice automation

Anomaly detection workflows

Help document accounting procedures, policies, and internal controls

Assist with internal and external audit requests and support schedules

Contribute to improving scalability and efficiency within the accounting function

Cross-Training & Team Support

Provide payroll backup support as needed

Assist with AR support and customer cash application backup

Participate in month-end close support and reconciliations

Cross-train across accounting operational functions to improve team flexibility and continuity.

Qualification

Required

Bachelor’s degree in accounting, Finance, Business, or related field 

2–5+ years of accounting, AP, or operational accounting experience

Strong Accounts Payable and reconciliation experience

Experience with ERP/accounting systems (Business Central or similar ERP preferred)

Strong organizational and analytical skills

High attention to detail and accuracy

Ability to manage multiple priorities and deadlines independently in a remote environment

Preferred

Experience in SaaS, software, or professional services organizations

Experience with treasury or cash management processes

Exposure to intercompany accounting environments

Experience supporting month-end close processes

Process improvement or automation experience

Strong Excel skills including reconciliations, pivot tables, and lookups

Experience in a growing or scaling organization

Key Competencies

Strong ownership mindset and accountability

Detail-oriented with a high degree of accuracy

Ability to work independently while collaborating cross-functionally

Strong analytical and problem-solving skills

Professional communication and documentation skills

Process-oriented mindset with interest in operational efficiency and automation

Adaptable and comfortable learning new systems and technologies

Performance Expectations

The Accountant (AP | Expense | Cash) will be evaluated on:

Accuracy and completeness of AP, expense, and reconciliation activities

Timely processing of payments and close responsibilities

Quality and organization of supporting documentation

Ability to identify and resolve discrepancies proactively

Adherence to internal controls and accounting procedures

Responsiveness and reliability in supporting accounting operations

Contribution toward process improvements and operational efficiency initiatives

What Success Looks Like

Produces reliable, accurate, and well-documented work with minimal rework

Successfully manages AP, expense management, and assigned accounting responsibilities independently

Maintains organized reconciliations and supporting schedules

Demonstrates strong attention to detail and accountability

Learns systems and processes quickly

Contributes ideas that improve accounting efficiency and scalability

Becomes a dependable resource across multiple accounting operational functions

Why This Role Is a Great Opportunity

Exposure to a growing SaaS + professional services accounting environment

Hands-on experience with Microsoft Dynamics 365 Business Central

Opportunity to work across multi-entity and international accounting operations

Direct mentorship from experienced accounting leadership

Involvement in automation and scalable process improvement initiatives

Exposure to treasury, operational accounting, and close support activities

Clear path for growth into Senior Accountant and broader accounting leadership roles

Compensation
United States (Fully Remote)
Base Salary

$55,000 – $70,000 USD

Bonus

5 - 10% annual performance bonus tied closely with quality and audit readiness

Canada (Fully Remote)
Base Salary

$65,000 – $85,000 CAD

Bonus

5 - 10% annual performance bonus tied closely with quality and audit readiness

 What We Offer

Fully remote role (US or Canada)

Competitive salary and performance-based bonus opportunity

Medical, dental, life, and disability insurance

Paid time off

401k (US) or RRSP (Canada) 

Direct partnership with CFO and leadership team

Meaningful ownership in a growing, ERP-driven SaaS organization

inecta Food is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. Our goal is to provide an inclusive environment for all to succeed. We work with candidates with disabilities throughout the recruitment process to ensure that they have what they need to be at their best. Please reach out to Human Resources should you require accommodation during the recruitment process