Administrative Assistant (People Teams)

Manatt, Phelps & Phillips, LLP is a multidisciplinary, integrated national professional services firm known for quality and an extraordinary commitment to clients. They are seeking a motivated and detail-oriented Assistant to provide essential administrative support to their People Team leaders in various areas, including Human Resources/Benefits, Diversity & Inclusion, Professional Development, and Strategic Growth.

Responsibilities

• Extensive calendar management, scheduling of meetings, interviews, training sessions, and coordination of travel arrangements and events
• Assisting with the processing and submission of department invoices
• Management and tracking of expense reimbursements
• Budget development support
• Project management support, including monitoring progress, following up with team members, and tracking deadlines to ensure initiatives stay organized and on schedule
• Survey creation, data analysis, and database management across all people teams
• Preparing and formatting sensitive documents in Power Point, Word and PDF
• Updating and regular auditing of department pages on Firm intranet, OneManatt
• Assist in the preparation of agendas, documents, reports, and presentations
• Assist with the preparation of annual AAP reporting
• Summer program support, including but not limited to tracking of expenses and events, and managing event calendars/invitations
• Participate in projects across all people teams and contribute to process improvements
• Ad hoc special projects and duties as needed

Skills

• Candidate should have 1-2 years of previous experience in an administrative or HR/people function-related role
• Experience supporting multiple professionals, including ability to keep team members on track with processes, policies, and deadlines
• Demonstrated reliability and ability to work collaboratively in a team environment
• Ability to manage multiple competing priorities with support from the team and adapt to changing workloads and tight deadlines
• Demonstrated ability to proactively identify and solve problems and communicate effectively to ensure task completion
• Strong written and verbal communication skills
• Capacity to maintain a high-level of confidentiality and handle sensitive information
• Must have exceptional organizational skills and strong attention to detail
• Ability to adapt communication and collaboration styles to work effectively across teams
• Proficiency in Outlook, Word, PowerPoint and Excel skills required, with a willingness to learn new software programs which support the business operations of the department
• Proficiency with AI tools, with a willingness to learn additional AI tools for process improvement and productivity
• Bachelor's degree in Human Resources, Business Administration, or a related field preferred

Benefits

• A full range of medical, financial and/or other benefits dependent on the position will also be offered.

Company Overview

Company H1B Sponsorship