Associate AP & AR Coordinator / AP & AR Coordinator / Senior AP & AR Coordinator

El Paso County is a trusted regional leader known for excellence in county service delivery, providing essential public services to the Pikes Peak Region. The Senior AP & AR Coordinator will manage financial transactions, process invoices, and maintain accurate records while demonstrating strong communication and organizational skills.

Responsibilities

• Performs routine accounts payable or accounts receivable duties based on functional area assignment. Performs data entry into various County and State financial systems, ensuring accuracy
• Identifies the types of payments received and credits the proper accounts; updates County and State financial systems and generates receipts as needed. Prepares deposits according to established procedures
• Contacts clients and reviews needed documentation for proper payments
• As assigned, assess fees to families receiving Health & Human Services assistance; monitors accounts for payments. Determines eligibility for new and ongoing H&HS assistance; monitors placements and court orders to ensure accuracy and timeline
• Coordinates with departments and prepares documents for purchasing materials, labor, and services, ensuring accuracy of purchase orders and budget assignments
• Prepares financial documents and forms, such as requisitions, purchase orders, and invoices; coordinates with appropriate staff and clients as needed
• Organizes and verifies financial documents for accuracy; processes invoices for payment as needed
• Reviews and reconciles encumbrances and expenditures as well as vendor and P-card statements as assigned
• Conducts research in financial systems and reconciles accounts as needed
• Provides financial reports according to departmental needs
• Assists as needed with other areas to meet processing deadlines
• Processes 1099 tax code information for vendor accounting
• Provides administrative support as needed
• Requests setup of address book vendors
• Performs other duties as required

Skills

• Basic knowledge of accounting methods, forms, and techniques; ability to understand accounting records and procedures and apply proper accounting procedures
• Working knowledge of Microsoft Office, specifically Word, Excel, and Outlook
• Ability to maintain confidentiality
• Ability to communicate and work effectively with co-workers, other county personnel, other agencies, and the public. Ability to provide excellent customer service
• Ability to efficiently plan, schedule, and organize
• Ability to assess situations and make prudent and appropriate decisions; ability to apply conflict resolution and problem-solving skills
• Maintain regular and punctual attendance
• High school diploma or equivalent education
• One year of related accounts payable or accounts receivable experience
• Two years of related accounts payable or accounts receivable experience
• Associate's degree in business, accounting, or related field
• Accounts payable or accounts receivable experience in a government setting
• One year of accounts payable, accounts receivable, or related experience

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