Associate Recruiting Coordinator

Motorola Solutions is a global community focused on safety and security technologies. The Associate Recruiting Coordinator will support hiring efforts by scheduling interviews, coordinating onsite visits, and ensuring a positive candidate experience while assisting with administrative tasks in the recruitment process.

Responsibilities

• Support the Recruiting Coordinator in scheduling interviews for entry- to mid-level roles, ensuring seamless coordination among the candidate, hiring manager, and interview panel
• Ensure clear communication with candidates about interview details, providing timely logistical information and necessary preparation materials
• Proactively identify and resolve scheduling conflicts while maintaining a high level of responsiveness and organization
• Keep Recruiters informed about any scheduling issues, last-minute changes, or candidate-related concerns or blockers to ensure seamless communication. This includes keeping Recruiters copied on internal and external communications
• Work with the Recruiting Coordinator to facilitate, coordinate, and assist candidates with airline travel, hotel accommodation, and reimbursements, if necessary
• Ensure visitor forms are completed and submitted on time for all onsite candidate interviews
• Greet, escort, and assist candidates during onsite interviews, ensuring a positive and professional candidate experience. This includes ensuring conference rooms and meeting spaces are reserved for all onsite interviews
• Serve as the primary point of contact for the candidate and the interview panel, addressing any questions, concerns, or changes that may arise throughout the interview process
• Handle ad-hoc recruiting tasks, special projects, and events to support the overall hiring process
• Perform other related duties, of which the above are representative

Skills

• High School Diploma or GED, plus one 1 year of experience in a scheduling or coordinator role
• Experience with high-volume scheduling and coordination
• Must be proficient in Gmail and Google Calendar and its scheduling features
• Experience with video conferencing systems (e.g., Zoom or Google Meets) and ability to troubleshoot when issues arise
• Experienced with Google Workspace (Sheets, Docs, Drive, etc.)
• Exposure to applicant tracking systems (e.g., Workday, Greenhouse, etc.)
• Ability to manage multiple priorities, meet deadlines, and maintain strong attention to detail
• Able to independently troubleshoot and resolve scheduling issues and conflicts
• NOTE - Must be a U.S. Person (U.S. Citizen, or U.S. Permanent Resident) due to clients under U.S. federal contracts
• All employment is contingent upon the successful clearance of a background check
• Experience in project management and the ability to track tasks to ensure nothing falls through the cracks
• Comfortable handling last minute changes and shifting priorities
• Excellent time management and oral/written communication skills
• Ability to work effectively as a team player and independently with minimal guidance
• Demonstrated commitment to professional development

Benefits

• Incentive Bonus Plans
• Medical, Dental, Vision benefits
• 401K with Company Match
• 10 Paid Holidays
• Generous Paid Time Off Packages
• Employee Stock Purchase Plan
• Paid Parental & Family Leave
• And more!

Company Overview