Authorization & Appeals Specialist - LifeSure - Pembroke Pines, FL

The Sarnova family of companies includes Digitech, Bound Tree Medical, Tri-anim Health Services, and Cardio Partners.

LifeSure, a division of Cardio Partners, specializes in automated external defibrillator (AED) program management and support services. LifeSure partners with organizations to help manage AED compliance, maintenance, medical direction, and readiness programs designed to support emergency response preparedness and improve patient outcomes.

Location: 

1911 NW 150th Ave, Suite 201, Pembroke Pines, FL 33028

Summary:

The Authorization & Appeals Specialist is responsible for receiving and processing DME referrals, verifying patient eligibility, and coordinating equipment delivery. It involves detailed data entry, insurance interaction, and communication with healthcare providers and patients. The role requires strong administrative, communication, and insurance knowledge to ensure accurate and efficient service delivery.

Organizational Impact:

The Authorization & Appeals Specialist plays a critical part in ensuring timely and accurate processing of Durable Medical Equipment (DME) referrals, which directly supports patient care continuity and satisfaction. By managing insurance verifications, authorizations, and appeals, the position helps reduce claim denials and improves reimbursement efficiency. The role also enhances operational coordination across departments, contributing to streamlined workflows and regulatory compliance.

Essential Duties and Responsibilities:

Review clinical denials including but not limited to referral, pre-authorization, medical necessity, non-covered services

Draft and submit authorization request to the Health Plan/Medical Director based on the review of clinical documentation with Medicare, Medicaid, and third-party guidelines

Performs data entry, answers telephone, and directs calls to the appropriate staff and performs basic clerical duties and any other duties as assigned

Serves as first line of contact for referral client care calls from physician’s offices, and others

Maintains referrals and receives and tracks information regarding changes in client status

Verifies patient eligibility

Coordinate Instructor call backs to patients with questions

Must ensure appropriate patient documentation is received prior to delivering medical equipment; securing a valid prescription, physician written order and physician medical notes

Arrange delivery of medical equipment to patient’s home

Maintain inventory tracking of medical equipment

Research policies regarding AED Insurance Coverage

Periodically reverifies Medicaid State Allowable

Create, organize, and file patient charts

Conduct and record cash sales when working through insurance is not feasible

Supports office operations

Works closely with Nursing coordinator and Instructors from the referring doctor’s office

Additional job duties as assigned

Skills/Experience Required:

Education: High School Diploma or equivalent required

Minimum of 2-years’ experience working with insurance companies required

Knowledge and application of managing and appealing denials

Working knowledge of Medicare, Medicaid, HMO’s, and PPO’s is essential as well as knowledge of HIPAA regulations

Must be familiar with Insurance companies and the duties associated with patient intake information; verification, preauthorization; benefit identification to include coinsurance and deductibles; billing and collection

Must have experience in medical insurance terminology, CPT, ICD coding structures, and billing forms 1500

Knowledge of home medical equipment is a plus

Self-directed and highly motivated with a “can do” attitude

Superior interpersonal abilities; ability to get along with diverse personalities, tactful, flexible

Good communication skills; well-developed administrative skills

Writing and verbal communication skills are required in English

Must possess and show development of outstanding communication, leadership, and situational awareness skills

Ability to work well under pressure in a fast-paced environment with frequently changing priorities, deadlines, and workloads.  Strong time management skills

Ability to be objective in discussions and decisions making

Physical Requirements:

Sit, walk, stand, use hands to manipulate, handle, feel, and control items or equipment

Reach with hands and arms

Talk and hear

See and be able to read, write, and interpret text

Employee may use computer, phone, copier and other office equipment in the course of a day

Occasionally lift and move objects weighing up to 10 pounds

Employee may be required to travel for business purposes

When working remotely, ability to secure confidential information

When working remotely, perform all duties in a professional environment free of noise or anything that would create a negative customer experience

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Continuous is defined as 6-8 hours, frequently is defined as 3-6 hours, and occasionally is defined as up to 3 hours.

Sarnova is an Equal Opportunity Employer. We offer a competitive salary, commensurate with experience, along with a comprehensive benefits package, including 401(k) Plan. EEO/M/F/Veterans/Disabled. Our mission is to be the best partner for those who save and improve patients’ lives.  Excellence in delivering upon our mission is dependent upon having a diverse team that is empowered to bring their full, authentic self to work each day.  We strive to create a workplace that reflects the communities we serve, and we are passionate about creating an inclusive workplace that promotes and values diversity.