Bilingual Virtual Assistant Recruiter

Company Description

The Ward Law Group, recognized as one of the Best Places to Work for consecutive years, is where your work truly matters. We serve our community with compassion and excellence, empowering our employees to deliver real results for our clients.
We foster a collaborative, innovative, and high-accountability environment where each team member contributes to meaningful outcomes. Our culture values faith, accountability, leadership, loyalty, and service — to our clients, teammates, and community.
Join a firm where professional growth meets purpose and where every role contributes directly to life-changing client results.
Headquartered in Miami Lakes, with offices in Manhattan and Orlando, The Ward Law Group is expanding nationally, with upcoming locations in New Jersey and Texas.

Job Description

This is a Virtual Assistant position as an independent contractor. Paid time off and healthcare benefits are not provided.

The Virtual Assistant Recruiter will lead full-cycle hiring across the entire firm—including legal, operations, corporate functions, and contract roles (Virtual Assistants). Schedule Requirements 
This role requires evening availability, with shifts extending until at least 10:00 PM EST, as well as consistent availability on Saturdays. These hours are necessary to effectively engage with high volumes of candidates who apply during peak times, including evenings and weekends. 
As a key contributor to our growth, this role requires a recruiter who consistently delivers high-quality candidates, effectively manages multiple pipelines, and thrives in a high-volume, metrics-driven environment with urgency and precision.

What You’ll Do:  
Own full-cycle recruiting across all areas of the firm: attorneys, legal staff, operations, corporate teams, and Virtual Assistants  

Partner with hiring managers to align on hiring needs, priorities, and timelines  

Develop and execute effective sourcing strategies using LinkedIn, Boolean search, and targeted outreach  

Apply structured screening and filtering criteria to efficiently evaluate large applicant volumes and prioritize top candidates  

Conduct recruiter screenings and present well-qualified candidates with clear summaries  

Build and maintain strong, active pipelines across multiple role types  

Own daily pipeline movement, ensuring no backlog and consistent candidate progression  

Coordinate interviews, assessments, and candidate communication from start to finish  

Ensure a seamless, professional candidate experience at every stage  

Leverage ATS and recruiting tools to manage workflows, track candidate activity, and support efficient hiring processes  

Track and manage recruiting metrics (pipeline health, time-to-fill, conversion rates) to drive performance and decision-making  

Support early talent efforts, including law school outreach and intern pipelines 

Perform additional administrative duties as assigned

Qualifications

3+ years of full-cycle recruiting experience (legal or professional services preferred)  

Experience with SmartRecruiters Applicant Tracking System preferred 

This role requires availability to work evening hours, with shifts extending until at least 10:00 PM EST. Must be available to work weekends, including Saturdays, to support high candidate volume during peak application times
Proven ability to source and hire across a wide range of roles, including attorneys, staff, and remote/contract talent  
Strong sourcing skills and experience building pipelines from scratch  

Experience working in high-volume or fast-scaling recruiting environments strongly preferred  

Bilingual English/Spanish required  

Highly organized, detail-oriented, and able to manage competing priorities  

Proactive, results-driven, and comfortable operating with a high level of accountability 

Additional Information

Equipment Requirements: 
Computer:
Windows:Windows 10, Intel i5 (8th Gen+) or 2GHz and 8 cores
16 GB RAM
256 GB SSD

Mac:macOS 11 (Big Sur+), Apple M1 or Intel i5
8 GB RAM
256 GB SSD

Internet:
Connection: Wired Ethernet preferred; 5 GHz Wi-Fi acceptable
Internet Speed:30 Mbps download
15 Mbps upload
Latency (Ping): Under 100ms

 
USB noise-cancelling headset
Webcam for daily meetings
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