Business Operations & Executive Coordinator

**PLEASE SUBMIT YOUR CV IN ENGLISH **Executive Support | Vendor Coordination | Website & Operations Support
Location: Remote — LATAM
Employment Type: Full-Time
Compensation: $1,300 – $1,800 USD/month
Contract Type: Independent Contractor
About the Company
The company is a fast-growing U.S.-based business operating in the construction and home planning industry, focused on delivering high-quality residential building plan solutions across the United States. The company operates in a fast-paced, entrepreneurial environment where efficiency, organization, and proactive problem-solving are highly valued. The company is seeking a highly organized and resourceful Business Operations & Executive Coordinator to support leadership, streamline operations, maintain vendor and website organization, and keep day-to-day activities moving efficiently across multiple areas of the business.

This is an ideal opportunity for someone who enjoys wearing multiple hats, taking ownership, solving problems independently, and helping bring structure to a growing operation. What You’ll Do
Executive Support
Manage and organize the CEO’s inbox and communications

Flag high-priority emails and help prioritize responses

Coordinate calendar scheduling and meetings

Prepare notes, reminders, and follow-ups

Help move projects and tasks from “pending” to “done”

Support leadership with day-to-day operational coordination

Vendor Research & Data Organization
Research and identify vendors nationwide, including:
Steel suppliers

Erection crews

Specialty construction vendors

Gather contact details, pricing, service areas, and availability

Maintain organized and searchable spreadsheets/databases

Follow up with vendors to collect missing information

Keep vendor records accurate and updated for internal use

Website Product & Content Updates
Update product listings and content in WordPress

Upload and organize product photos and project images

Use Adobe Photoshop or similar tools to resize, crop, and optimize images

Help maintain accurate and visually organized product pages

Support updates to product descriptions and related website content

Marketing Content Support
Organize project photos and videos from completed builds

Create simple marketing videos using existing photo/video assets

Help maintain organized media libraries

Coordinate with leadership on content priorities and timelines

Operations Support
Coordinate deliveries and scheduling

Assist with tracking materials and logistics

Support reporting and operational admin tasks

Help remove operational bottlenecks and improve day-to-day efficiency

General Administrative Support
Data entry and documentation

Organizing digital files and systems

Managing recurring administrative tasks

Supporting the team wherever needed to keep operations moving smoothly

Requirements
Highly organized and detail-oriented

Strong follow-through and accountability

Excellent written and verbal communication skills

Comfortable researching vendors and making calls

Experience with WordPress

Familiarity with Adobe Photoshop, Canva, or similar tools

Basic video editing skills for simple marketing/social media content

Strong spreadsheet and organizational skills

Ability to manage multiple moving parts simultaneously

Resourceful, proactive, and solutions-oriented

Comfortable working independently in a remote environment

Bonus Points
Experience supporting an executive or business owner

Experience in construction, logistics, or vendor coordination

Strong Excel or Google Sheets skills

Experience maintaining websites or product databases

Familiarity with operational workflows and process coordination

What Success Looks Like
In this role, leadership stays focused because operations stay organized and moving efficiently.
Vendor information remains accurate and easy to access.
Deliveries and scheduling stay organized.
Website content stays updated and visually polished.
Marketing assets remain organized and useful.
Most importantly, this role helps reduce friction across the business and supports the company’s continued growth.

This is a remote/telecommute position.