Contract Management Support Specialist

The California Department of Health Care Services (DHCS) is seeking a Contract Management Support Specialist to join their team. This role involves supporting administrative, financial, and operational processes critical to the Medi-Cal Enterprise Systems Modernization Division, ensuring compliance and efficiency in contract-related activities.

Responsibilities

• Support key administrative, financial, and operational processes that enable MESMD’s enterprise technology initiatives
• Ensure the accuracy and compliance of MESMD Work Order Authorizations (WOAs) by validating contractor timesheets, reviewing invoices, and verifying contract deliverables within enterprise systems
• Lead the creation and documentation of standardized, technology-enabled administrative processes
• Provide onboarding and training for new contractors on system-based workflows, fostering alignment with MESMD’s operational and IT standards
• Develop and maintain financial documents using IT tools, monitor budgets through system dashboards, and prepare reports for executive management
• Lead or participate in special IT-related projects as assigned by executive leadership
• Represent the division in meetings and collaborate with cross-functional technical teams to identify opportunities for process improvement and implement solutions

Skills

• Demonstrated experience in conducting detailed data analysis to support contract-related decisions
• Strong verbal and written communication skills for effective interaction with internal teams and external stakeholders
• Proficiency in Microsoft Office Suite (e.g., Word, Excel, Outlook, Teams) to manage documentation and workflows
• Ability to interpret and apply contract clauses accurately within operational and compliance contexts
• Proven capacity to build and maintain productive working relationships across divisions and with external partners
• Commitment to continuous learning and professional development in contract management and administration practices
• Experience handling sensitive and confidential information with discretion and integrity
• Familiarity with document management systems and practices for tracking, storing, and retrieving contract-related materials
• Collaborative mind set with a history of working effectively in team environments to achieve shared goals

Benefits

• Continuous and ongoing training
• Diversity, Equity, and Inclusion program activities
• Employee Assistance Program (EAP)
• Medical, including health, dental, and vision insurance
• Paid Holidays and vacation/leave
• Defined retirement program
• Savings Plus Program (401(k), 457)
• Medical/Dependent Care Reimbursement Accounts

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