Development Associate

Cape Cod Community College Educational Foundation is dedicated to advancing the mission of Cape Cod Community College through philanthropy and endowment funding. They are seeking a full-time Development Associate to provide essential administrative, operational, and fundraising support, playing a critical role in donor stewardship and event coordination.

Responsibilities

• Enter gifts into DonorPerfect accurately and promptly
• Process online/credit card donations and generate reports
• Prepare and mail donor acknowledgment letters and stewardship materials using mail merge (letters, labels, envelopes)
• Support donor tracking through moves management cycle
• Maintain donor records
• Ensure accuracy of data in SmarterSelect
• Review applicants for eligibility
• Maintain scholarship criteria sheets and application documentation
• Track award decisions and assist with student and donor correspondence
• (printing and mailing letters)
• Update DonorPerfect to include yearly scholarship recipients
• Provide hands-on logistical and administrative support for all Foundation events, including donor cultivation events, scholarship celebrations, and special fundraising activities
• Assist with event planning and coordination, including room reservations, vendor communication, and event timelines
• Support event setup and breakdown, registration, check-in, and on-site donor and guest engagement
• Prepare event-related materials such as invitations, programs, signage, name tags, and follow-up communications
• Coordinate post-event tasks, including thank-you letters, donor acknowledgments, attendance tracking, and data entry
• Collaborate with the CEO and campus partners to ensure events reflect a welcoming, professional, and mission-centered experience
• Work closely with the CEO to help develop and grow an alumni engagement program that supports long-term relationship-building and future philanthropy
• Assist with maintaining accurate alumni records and engagement data to support outreach and communications
• Support alumni communications, events, and engagement initiatives
• Help coordinate alumni-focused events, volunteer opportunities, and stewardship activities in collaboration with campus partners
• Track alumni participation and engagement to inform future outreach, stewardship, and fundraising strategies

Skills

• Bachelor's degree strongly preferred
• 1–3 years of nonprofit administration or development experience
• Familiarity with Microsoft Office, specifically mail merge in Microsoft Word
• Strong attention to detail and commitment to accuracy
• Experience with donor databases (DonorPerfect preferred)
• Strong written and verbal communication skills
• Demonstrates professional judgment and composure in interactions with donors, students, CCCC staff, and other stakeholders
• Ability to manage multiple deadlines and work independently
• Commitment to confidentiality, accuracy, and ethical financial management (successful candidate will be required to sign a confidentiality agreement.)

Benefits

• Health insurance
• Retirement plan
• Paid time off
• Holidays

Company Overview