Executive Assistant

Macro is a recognised global specialist in facilities management, and they are seeking an Executive Administrative Assistant to provide high-impact administrative and business development support to the Regional Director of Operations Americas. The role requires a proactive, highly organized professional to manage complex calendars, support sales initiatives, and handle sensitive information with discretion.

Responsibilities

• Manage and optimize calendar, travel arrangements, and meeting logistics
• Prepare briefs, presentations, and follow-up documents
• Organize business development activities including pipeline updates, client and prospect meetings, and proposal logistics
• Coordinate internal and external stakeholder communications
• Handle confidential data with integrity and compliance
• Support the execution of key initiatives within growth agendas

Skills

• High-level support experience
• Familiarity with sales cycle support and CRM platforms
• Comfortable working in a hybrid mode with NYC presence
• Exceptional organization and time management
• Discretion and trustworthiness
• Strong written and verbal communication skills
• Initiative and tenacity
• Strategic partnering across functions
• Technical proficiency with MS Office and CRM systems
• Proactive and energetic mindset
• Ability to manage multiple priorities
• Strong interpersonal presence and confidence
• Strategic thinking and problem-solving skills
• Sensitivity in handling confidential information

Company Overview