Executive Business Associate

The Executive Business Associate (EBA) is a trusted partner to senior executives, providing high-impact operational, analytical, organizational, and execution support. This role goes beyond traditional administrative assistance, acting as an extension of the executive to help drive priorities forward, improve execution, and ensure the business operates smoothly and efficiently. 

The EBA works across functions, manages complex workflows, and supports decision-making through research, analysis, and coordination, allowing executives to focus on the highest-value initiatives. 

Salary Range: Base salary annually, commensurate with experience   

$90,000 - $120,000 

Location: This position is remote, based in the U.S. with optional travel quarterly for in person company events and other ad hoc meetings   

Candidate must be authorized to work and reside in the United States; we do not currently sponsor immigration visas.   

Responsibilities 

Executive & Strategic Support 

Partner closely with one or more senior executives to manage priorities, optimize schedules, plan and manage travel, workflows, and execution of key initiatives 

Anticipate executive needs by proactively identifying risks, bottlenecks, and opportunities 

Prepare briefing materials, presentations, memos, and summaries for internal and external meetings, as needed 

Gather data, metrics, and reports to support business decisions and strategic planning, as needed 

Operational & Business Management 

Track and drive follow-through on executive commitments, goals, and action items 

Coordinate cross-functional projects and ensure alignment across teams 

Help establish and maintain operating rhythms (QBRs, staff meetings, planning cycles, OKRs) 

Support budgeting, forecasting, and basic financial analysis as needed 

Stakeholder & Communication Management 

Act as a point of coordination between executives and internal/external stakeholders 

Draft and manage executive communications with clarity and professionalism 

Build strong working relationships across leadership, teams, and partners 

Handle sensitive and confidential information with discretion and judgment 

Process Improvement 

Identify opportunities to streamline processes and improve operational efficiency 

Help scale executive support practices as the organization grows 

Required Qualifications 

5+ years of experience in executive support, business operations, or a similar role 

Proven experience working directly with senior leaders (VP, C-suite, or equivalent) 

Strong business acumen with the ability to think strategically and operationally 

Exceptional written and verbal communication skills 

High level of organization, attention to detail, and follow-through 

Ability to manage multiple priorities in a fast-paced environment 

Preferred Qualifications 

Bachelor’s degree in Business Administration, Communications, or a related field 

Experience in technology, SaaS, or high-growth organizations 

Familiarity with tools such as Google Workspace, Microsoft Office, Slack, Notion, Confluence, or similar 

Experience supporting company planning cycles, board prep, or investor interactions 

Key Traits for Success 

Proactive, anticipatory, and solution-oriented 

Comfortable operating with ambiguity and limited direction 

Trusted advisor mindset with strong judgment 

Highly discreet and professional 

Able to balance strategic thinking with hands-on execution 

What We Offer:     

Health/Dental/Vision/life insurance: 100% covered for both the employee and their family      

Flexible time off policy      

13 paid holidays annually      

401(k) with up to 4% company match      

Stock Options & quarterly bonuses   

Remote work: $1,500 new hire allowance to set up home office      

$500 annual home office allowance after first year   

$150 monthly cell phone and internet reimbursement     

$5,000 annual professional development allowance     

$5,250 towards continuing education or student loan repayment      

$1,200 annual budget for lifestyle, wellness, pet insurance and more   

A one-time $10,000 benefit towards family planning       

In person and virtual employee events throughout the year      

And of course, company swag!      

 All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.  To request reasonable accommodations, please contact us at careers@specterops.io    

Unsolicited resumes are not accepted 

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