Finance & Operations Manager

We're a small AI company where every person owns their domain fully — and finance is no exception.

We hold ourselves to a high bar, move fast without cutting corners, and use AI as a genuine part of how we work.

If you're the kind of person who takes pride in getting things right, builds systems that last, and thrives with real autonomy, you'll feel right with us.

Objective

Ensure accurate, reliable, and efficient financial operations of the company, while maintaining strong financial control, compliance, and visibility for decision-making.

KPI

• Payroll processed accurately and on time by Day 5 of each month

  Monthly financial reporting delivered by Day 10

  (P&L, cash flow, budget vs actuals)

  P&L accuracy and integrity

  Revenue and costs correctly recognized (accruals, deferrals, project margins)

  No material errors or rework required post-close

  100% invoicing accuracy and invoices issued within 48h of trigger

  Cash flow forecast accuracy ≥ 90% (monthly)

  0 compliance issues (tax filings, reporting, contractual financial obligations)

  AI-driven productivity in finance operations

  Active use of AI tools (e.g. Claude, ChatGPT, finance automation tools) in daily work

  Areas of Responsibility

  1. Financial Operations & Reporting

     Own invoicing, billing, payments, and bookkeeping oversight

     Prepare monthly P&L, cash flow, and budget tracking

     Monitor financial performance vs targets

     Cash Flow & Treasury

     Manage cash flow forecasting and runway visibility

     Oversee banking, payments, and liquidity

     Process & Systems Ownership

     Improve and standardize financial processes

     Ensure clean data across finance tools (e.g. HubSpot, QuickBooks)

     Compliance & External Coordination

     Coordinate with accountants, tax advisors, and auditors

     Ensure timely filings and regulatory compliance

     Contract & Commercial Support

     Support contract review (pricing, margins, payment terms)

     Ensure financial terms are aligned with company standards

     Skills

     • Strong financial operations management (invoicing, reporting, cash flow)

       High attention to detail and an ownership mindset

       Ability to work independently in a remote setup

       Process improvement and systems thinking

       Basic legal/commercial understanding (contracts, terms)

       Strong communication skills (can interact with non-finance teams)

       Knowledge

       • Accounting principles and financial reporting

         Cash flow management and budgeting

         Experience with accounting tools (QuickBooks experience preferable)

         Understanding of B2B services business models (nice to have: consulting)

         Basic contract structures (SoW, MSAs)

         Experience

         • 3–6 years in Finance / Accounting / Finance Operations roles

           Experience in a small or mid-sized company (important!)

           Experience owning end-to-end finance processes (not just a slice)

           Experience working with external accountants/advisors

           Bonus: experience in remote or distributed teams

           What we offer

           • Meaningful ownership — end-to-end finance function, not a slice role

             AI-forward environment — active use of AI tools encouraged and expected

             Collaborative, low-bureaucracy culture — small expert team, ideas actually land

             Full remote flexibility — distributed-first team, async-friendly

             Unlimited PTO — trust-based, no day counting

             Flexible working arrangements — open to part-time, output-focused