Fiscal & Business Analyst I

The University of South Florida Libraries is seeking a Fiscal & Business Analyst I to assist the Health Informatics Institute with financial and general administration. The role includes managing budgets, providing financial analysis, and ensuring compliance with grant and contract regulations.

Responsibilities

• Handles subcontracts payments
• Monitors the subcontractors on TrialNet project, TEDDY project, Rare Disease projects, and other projects
• Checks the budgets for each subcontract and creates requisitions in Bull Marketplace
• Monitors subawards inbox, collects and initially reviews invoices, obtains approvals and verifications from program leads
• Processes payments against the POs
• Sends all invoices and attachments to Accounts Payable
• Reconciles payment transactions to subcontract and to the ledger
• Tracks subcontract payments in the internal system
• Monitors, modifies, and closes POs
• Establishes new vendors
• Resolves complex issues such as vendor billing problems
• Provides back up for HII payroll and PERT
• Accurately calculates RET amount
• Prepares and submits RET in timely manner
• Maintains and updates payroll distribution accurately and in timely manner
• Reconciles payroll
• Reconciles personnel effort accurately and in timely manner
• Follow-up with Post Award closely for posting RETs
• Follow-up with the Health Business office closely for payroll distributions and payroll distribution changes
• Follow up with HII employees closely and meet PERT deadline
• Check and fix RSA by each USF payroll deadline
• Coordinates support with internal/external requests for grant/project related information (biosketches, IRB approvals, current & pending support)
• Tracks data of submitted and awarded projects
• Tracks data of project reporting requirements (progress reports, technical reports, close reports)
• Runs routine reports and queries related to expenditures (actual vs. budget)

Skills

• Bachelor's degree in Accounting, Finance, or Business Administration or other field directly related to the position's specific responsibilities
• 0-2 years of fiscal related work experience; or a Bachelor's degree in no specific required field and two years of fiscal related work experience; or four years fiscal related work experience
• Analytical thinking skills
• Problem solving
• Ability to work within a team
• Effective communication skills
• Excellent customer service skills
• Knowledge of accounting, consolidated financial reporting, reconciliation of multiple accounts, accounts payable, accounts receivable and journal entries

Benefits

• Medical, dental and life insurance plans
• Retirement plan options
• Employee and dependent tuition programs
• Generous leave
• Hundreds of employee perks and discounts

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