HOA Collections & Transitions Coordinator
HOA Organizers, Inc. is a community association management company focused on integrity and teamwork. They are seeking an HOA Collections & Transitions Coordinator to manage day-to-day collections operations, ensuring accuracy and compliance while overseeing the onboarding and offboarding of properties.
Responsibilities
- Audit HOA accounts on a regular and monthly basis
- Mark and manage accounts placed into collections in accordance with company policy and governing documents
- Prepare, process, and record liens, including visiting county recorder offices as required
- Ensure all collections-related mailings are accurate, complete, and sent in a timely manner
- Handle routine collections communications and follow-ups
- Oversee onboarding of new properties and offboarding of associations from beginning to end, ensuring collections continuity and accuracy
- Help answer day-to-day collections questions from community managers and internal teams
- Maintain detailed records and ensure proper documentation
- Identify discrepancies, risks, or trends and escalate when appropriate
- Support and improve processes to enhance control, consistency, and efficiency
Skills
- Exceptional attention to detail and accuracy
- Strong organizational and time-management skills
- Excellent math and analytical abilities
- Strong written communication skills
- Ability to multitask and manage multiple deadlines
- Solid project management skills
- Comfortable working independently while collaborating with leadership
- L.A based individual
- Ability to travel locally to county recorder offices as needed
- Candidates must successfully complete an attention-to-detail test as part of the screening process
- Prior experience with HOA accounting, collections, or property management preferred
Benefits
- Medical, Dental, Vision, and 401(k)
- Up to $600 per year in employer-paid, industry-related training after 3 months
- Accrue up to 2 weeks of paid vacation, 10 sick days, and 15 paid holidays
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Company Overview