HR Coordinator

ETA hand2mind is a family of companies dedicated to bringing learning to life through a unique range of educational products and toys. They are seeking a Human Resources Coordinator to enhance the employee experience and support HR operations, including onboarding, compliance, and employee engagement initiatives.

Responsibilities

• Manage new hire communications, including sending offer confirmations, onboarding schedules, and first-day instructions
• Oversee onboarding tasks such as collecting and verifying new hire paperwork, including I-9s and tax forms, and ensuring data entry into the ADP HRIS system
• Ensure compliance with legal and organizational standards by maintaining accurate and up-to-date employee records in the HRIS, including data entry, terminations, and routine audits of HR processes
• Process HR-related invoices, ensuring accurate budget coding and timely payments
• Coordinate scheduling for HR meetings, such as New Hire Check-ins, Talent Reviews, and Exit Interviews
• Act as the first point of contact for employee inquiries via the HR Help Desk, providing timely and accurate resolutions
• Conduct regular Employee Pulse Check-ins, documenting and addressing feedback as needed
• Support and execute logistics for HR cultural events, such as team-building activities and celebrations
• Schedule and manage logistics for training programs, including participant sign-ups, trainer specific arrangements, and materials preparation
• Track participant attendance and feedback for training programs, providing follow-up reports to leadership
• Assist in planning and organizing large-scale training events, like Leadership Summits or Managerial Training
• Troubleshoot user issues with HR software tools (e.g., ADP, Nectar) and ensure systems run smoothly
• Create and distribute HR surveys (e.g., Post-Training Surveys, Exit Surveys, Culture Event Surveys)
• Collect and analyze survey responses, preparing reports and recommendations for HR leadership
• Handle administrative tasks related to benefits enrollment, ensuring employees have access to the necessary resources
• Coordinate special HR programs, such as Summer Intern initiatives, Volunteer Days, or Donation Match campaigns
• Assist HR leadership with brainstorming and executing strategies for employee engagement or process improvements
• Assist with additional tasks, projects, and responsibilities as needed to support leadership and address evolving business priorities

Skills

• Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent experience
• 1-3 years of experience in an HR support role, with exposure to HRIS systems and onboarding processes preferred
• Strong organizational skills with the ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment
• Excellent communication and interpersonal skills, with a focus on delivering exceptional employee support
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and familiarity with HR software systems such as ADP or similar platforms
• A collaborative mindset, willingness to learn, and the adaptability to thrive in a dynamic and growing organization
• Exceptional attention to detail, ensuring accuracy in data entry, record-keeping, and compliance with organizational and legal standards

Benefits

• Profit sharing bonus potential
• 401k matching
• A variety of other benefits

Company Overview