HR Program Coordinator - Recruiting & Training

MacDonald-Miller Facility Solutions is the Northwest's leading mechanical contracting firm, seeking an HR Program Coordinator to support Recruiting and Learning & Development functions. This role involves managing candidate support, interview coordination, communication, and program administration to ensure a positive experience for candidates and employees alike.

Responsibilities

• Support recruiting efforts by sourcing candidates, maintaining pipelines, and keeping job postings and applicant tracking systems accurate and up to date
• Manage interview scheduling and logistics, and help coordinate training sessions by handling calendars, rooms, materials, and technology so events run smoothly
• Serve as a reliable point of contact for candidates, employees, trainers, and hiring managers, providing timely, professional communication and a positive end-to-end experience
• Keep recruiting and training programs organized by maintaining workflows, onboarding support, calendars, records, and general administrative tasks
• Maintain accurate data in recruiting and training systems, produce basic reports, and support process improvements and special projects as needed

Skills

• Bachelor's degree in HR, Business, Communications, Education, or a related field - or equivalent professional experience
• 1-3 years of experience in recruiting coordination, candidate sourcing, training coordination, or similar roles (experience in construction or technical industries preferred)
• Familiarity with ATS and LMS platforms, with strong proficiency in Microsoft Office and Google Workspace
• Excellent communication skills, exceptional organizational abilities, and the capacity to manage shifting priorities in a fast-paced environment
• Meticulous and detail-oriented, with a commitment to accuracy
• Highly organized, able to juggle multiple priorities effectively
• An excellent communicator, both written and verbal
• Customer-focused, skilled at building positive and collaborative relationships
• A practical problem solver with strong critical thinking and decision-making skills
• Experience in construction or technical industries

Benefits

• Medical, dental, and vision insurance for employees (coverage available for dependents with shared premium)
• 401(k) retirement plan with company matching
• Paid time off (vacation, sick leave, and holidays)
• Disability income protection, including short-term and long-term disability
• Employee and dependent life insurance
• Wellness Program
• Employee Assistance Program (EAP)

Company Overview