Human Resources Coordinator

Millennium Health LLC is an accredited specialty laboratory focused on medication monitoring and drug testing services. They are seeking a detail-oriented Human Resources Coordinator responsible for onboarding and offboarding processes, ensuring a positive employee experience, and maintaining accurate HR data management.

Responsibilities

• Coordinate high-volume onboarding using various HR systems and have consistent communication with the new hires to ensure a positive new employee experience
• Submit IT setup tickets, communicate with hiring managers, and schedule and conduct New Hire Orientation both in-person and virtually
• Initiate and monitor background checks and maintain accurate electronic records
• Coordinate the employee exit process, ensuring timely and compliant transition for departing staff
• Work closely with internal partners, including HR Business Partners, managers, IT, and payroll, to coordinate all offboarding steps
• Prepare and distribute state-specific termination packets, ensuring compliance with local employment laws and company policies
• Maintain strict confidentiality and handle sensitive information with discretion, particularly in non-voluntary exits
• Coordinate system access removal, final pay processing in accordance with state last-check laws, benefits termination, and retrieval of company property
• Ensure accurate recordkeeping and timely updates in HR systems to reflect employee departures
• Accurately enter and maintain all employee records for onboarding and offboarding in HR systems
• Ensure all data, background checks, and documentation are complete, up to date, and compliant
• Perform high-volume tasks while maintaining strict attention to detail and data integrity
• Administers and maintains the Learning Management System, including data entry and other administrative tasks
• Partners with teams across the organization to support course launches and training initiatives
• Handles verification of employment requests from both state agencies and company inquiries, including in-person and mail responses
• Responds to unemployment claims in a timely and accurate manner
• Performs all other related duties as required and assigned, and understands that the items in this description are not all-inclusive
• Ability to ensure HIPAA, confidentiality, and compliance policies, procedures, and standards are always adhered to
• Ability to ensure administrative, physical, and technical cybersecurity controls are always adhered to

Skills

• High school diploma/GED with HR certification or equivalent work experience accepted
• Interacted with diverse internal and external stakeholders across all levels and cultural backgrounds
• Coordinated high-volume data entry and onboarding of 10–15 new hires weekly with complex setup requirements
• Conducted employee verification for state and company requests, and managed onboarding/offboarding across all 50 states
• Performed HR tasks using ticketing systems, ATS platforms, and electronic filing systems, including coordinating and reviewing third-party background checks
• Demonstrates strong knowledge of HR processes and procedures
• Familiar with HR laws, I-9 processing, and E-Verify compliance
• Conducts in-person and remote New Hire Orientations effectively
• Adapts quickly to changing priorities while managing multiple tasks
• Provides excellent customer service with a professional and personable approach
• Maintains strong organization and attention to detail
• Applies creative problem-solving to address challenges efficiently
• Bachelor's degree in Human Resources or Business preferred
• Held an HR role in a medium-sized company, preferably within the science or healthcare industry
• Managed an HRIS/HRMS, preferably ADP Workforce Now
• Proficient with DocuSign and Microsoft Office applications

Benefits

• Medical, Dental, Vision, Disability Insurance
• 401 (k) with Company Match
• Paid Time off and Holidays
• Tuition Assistance
• Behavioral and Health Care Resources

Company Overview