Operations Workflow Specialist – Solar Projects

This is a remote position.

Operations Workflow Specialist – Solar Projects

Remote | Philippines | Part-Time to Start

Php 31,250/month | 9:30 AM – 2:30 PM PHT

If you’re a high-accuracy admin who thrives on structure, hates chaos, and wants long-term stability in a company that values process excellence, this might be your ideal role.

You’ll be joining an Australian-based solar team delivering clean energy projects with precision. This is not a typical VA job. You’ll take ownership of operational workflows that directly impact installation success, compliance, and customer satisfaction.

Why This Is an Ideal Job

You’ll be working directly with a structured, systems-driven Australian solar company that:

Values accuracy, reliability, and proactive communication

Runs on standardized platforms and SOPs

Provides clear instructions, expectations, and support

Invests in long-term relationships with remote professionals

Uses modern tools like HubSpot, Tradify, and Microsoft Copilot

You’ll get clarity, ownership, and a stable work rhythm — not last-minute chaos or shifting targets.

What You’ll Be Owning

This is a core admin role supporting the solar installation workflow from contract to completion. You will help keep job data, schedules, and compliance records accurate and on track.

You’ll take the lead on:

Updating and maintaining customer and job records in CRM and job management systems

Uploading contracts, site plans, and service updates with 100 percent accuracy

Managing installation scheduling based on team priorities and deadlines

Flagging data or system issues that could affect job flow

Communicating with internal teams (Sales, Finance, Operations) via Teams or 3CX

Completing time-sensitive tasks using Asana with proper prioritization

Managing your own workload and flagging delays early

Using Microsoft Copilot and SOPs to self-serve process instructions

Important: You won’t be left guessing. You’ll have structured onboarding, defined metrics, and support when you need it.

How the Workflow Actually Works

Tasks assigned and tracked via Asana

SOP access via SharePoint and Microsoft Copilot

Communication via Microsoft Teams and 3CX

CRM: HubSpot (or similar), Job Management: Tradify

Daily focus time and weekly check-ins

Expectations based on output quality, timeliness, and system accuracy

You’ll always know what needs to be done, when it’s due, and how your work is measured.

This Role Is a Great Fit If You:

Have 3+ years of admin, ops, or back-office experience

Have used CRMs (e.g., HubSpot, Salesforce) and job management tools (Tradify)

Are confident using Excel (basic filters, no advanced formulas required)

Communicate clearly with internal teams and raise issues early

Work well under structured systems and time-sensitive tasks

Are available for a consistent day shift (5:30 AM to 10:30 AM PHT) aligned with Adelaide time

Have a distraction-free work environment and dual-screen setup

Bonus Points If You:

Have experience in solar, construction, logistics, or field-service coordination

Have supported cross-functional teams or scheduling-heavy environments

Have worked remotely for international teams with defined SOPs

Enjoy improving workflows or helping teams streamline systems

Tools You’ll Use

HubSpot, Tradify

Microsoft Excel, Outlook, Teams

Microsoft Copilot and SharePoint

3CX (for VOIP-based team calls)

Hours, Pay, and Stability

Part-time: 25 hours/week to start

(This corresponds to 5:30 AM to 10:30 AM Philippine Time)

Pay: Php 31,250/month

90-day track to full-time based on performance

Stable, long-term engagement with weekly feedback

Fixed hours and clear expectations — no erratic changes

This is built for candidates seeking long-term, dependable remote work — not short-term freelancing.

What Success Looks Like

After 60–90 days:

You’re managing your full task list with confidence and accuracy

Schedules are updated proactively, and job records are error-free

You’re solving small problems before they become big ones

You communicate clearly and escalate issues professionally

The team sees you as reliable, accountable, and detail-obsessed

Final Word

If you’ve ever thought:

“I’m great at admin work — I just want a client who’s organized, consistent, and respects quality execution.”

This is that role.

Let’s build long-term success together.