Payroll Specialist

Position Summary

Under the direction of the Payroll Manager, the Payroll Specialist/Administrator is responsible for executing day-to-day payroll operations and supporting all aspects of the organization’s payroll processes. This role ensures accurate, timely payroll processing, supports compliance with applicable regulations, and serves as a key resource for employees and program staff on payroll-related matters.

Key Responsibilities

• Coordinate the collection, review, and processing of payroll and payroll-related data.
• Process bi-weekly payroll, including direct deposits and manual checks.
• Maintain payroll system accuracy, including general ledger (GL) account mapping and department setup.
• Enter and validate payroll data within payroll and financial systems.
• Support staff with timekeeping processes and respond to payroll-related inquiries.
• Prepare and distribute payroll checks and related documentation.
• Process employee requests for payroll information and records.
• Preparing the reports for GL related entries.
• Participate in internal and external audits (e.g., Workers’ Compensation, annual audits).
• Ensure compliance with federal, state, and local payroll regulations.
• Perform other duties as assigned.

Required Experience & Education

• Minimum of 4 years of payroll experience and at least 6 college-level units in accounting or bookkeeping (or 1 additional year of payroll experience in lieu of education).
• Working knowledge of payroll processes, tax regulations, and compliance requirements.
• Must have experience processing payroll for organizations with 500+ employees.
• Must have experience using Human Capital Management (HCM) systems (e.g., UKG or similar.)
• Intermediate proficiency in Microsoft Excel.

Additional Requirements

• General understanding of labor laws and accounting principles.
• Experience working in a remote environment and comfortable using virtual communication tools (e.g., Zoom).
• Must reside in one of the following states: CA, AZ, NV, OR, or CO.

Key Competencies

• Attention to Detail: Maintains a high level of accuracy in payroll processing and reporting
• Time Management: Effectively manages deadlines in a fast-paced, cyclical environment
• Communication Skills: Provides clear, responsive support to employees and stakeholders
• Problem-Solving: Identifies and resolves discrepancies efficiently
• Collaboration: Works effectively within a team and across departments
• Customer Service Orientation: Delivers a positive and supportive experience for all employees

Work Environment

• Primarily remote position (potential travel)
• Requires the ability to work extended hours during payroll processing cycles
• Frequent use of computer systems and virtual communication platforms

Compensation:

• Pay Range: $24.63 - $33.86/HR (actual salary is dependent on verification of applicable experience above the minimum qualifications for the role)

Benefits:

• Low cost Medical, Dental and Vision
• Life Insurance plan for employee and family
• 8 Paid Holidays, PTO and Sick pay
• Retirement Savings Plan (403B)
• 100% Employer Funded Retirement Plan
• Employee Assistance Program
• Mileage Reimbursement
• Verizon Wireless Discount
• Employee Referral Bonus Program