People Operations Specialist

Darrow AI is a fast-growing legal tech startup committed to revolutionizing the justice system through advanced Machine Learning & AI. They are seeking a proactive People Operations Specialist to support day-to-day operations, enhance employee experience, and manage office logistics.

Responsibilities

• Support the logistics of the full employee lifecycle: onboarding, offboarding, changes, documentation, and employee queries
• Help maintain a consistent, positive, people-first employee experience
• Provide light executive support, including calendar coordination, meeting logistics, and occasional travel arrangements
• Assist leadership with administrative needs, prep materials, and follow-up actions to help keep priorities moving smoothly
• Coordinate the full recruiting process across roles: scheduling interviews, managing communication, and ensuring a smooth candidate experience
• Conduct first-stage phone screens and support initial candidate assessment
• Partner with hiring managers to understand role requirements and move candidates efficiently through the pipeline
• Manage ATS updates, candidate records, and recruiting reporting
• Ensure candidates feel welcomed, respected, and informed throughout the process
• Oversee day-to-day office operations and ensure the space is welcoming, stocked, and running smoothly
• Manage vendors, service providers, deliveries, and building relationships
• Track office budgets, supplies, equipment, and purchasing
• Coordinate onsite logistics for meetings, guests, and team events
• Serve as the main onsite point-of-contact for employees and visitors
• Support workplace policies, health & safety standards, and general office practices
• Help plan and execute team-building events, celebrations, and onsite activities
• Bring creative ideas that strengthen connection, culture, and engagement

Skills

• 1–3 years of experience in Recruiting Coordination or People Operations - preferably in a fast-paced startup or tech environment
• Experience in recruitment/ recruitment coordination/ Talent Acquisition activities
• Strong organizational and multitasking skills, with the ability to manage multiple priorities and deadlines
• Excellent communication and interpersonal skills - approachable, empathetic, and service-oriented
• Proven ability to maintain confidentiality and handle sensitive information with professionalism
• Comfortable conducting initial phone screenings and coordinating interview processes
• Experience managing vendors, budgets, and office logistics
• Detail-oriented with strong administrative and coordination skills (e.g., scheduling, documentation, systems updates)
• Proficient in Google Workspace (Docs, Sheets, Calendar) and familiarity with HR tools or ATS systems (LinkedIn, Comeet, HiBob)
• A proactive, can-do attitude - willing to jump in, learn quickly, and make things happen
• Passionate about creating a positive employee experience and contributing to a warm, people-first culture

Benefits

• Medical, Dental & Vision insurance for you and your dependents.
• $150 weekly Grubhub credit for lunches.
• Unlimited paid time off policy.
• Hybrid work model - onsite 3 days/week.
• Eligibility to participate in a stock option plan to give our employees a direct stake in Darrow’s success.

Company Overview