Practice Manager
Married Life Counseling is a growing, relationship-centered counseling practice serving couples, individuals, and families. They are seeking a Practice Manager who will oversee daily operations, manage administrative tasks, and support the team to ensure a welcoming and organized environment.
Responsibilities
- "Own" the daily operations of the practice and office environment
- Maintain welcoming, orderly office spaces (organization, supplies, hospitality details)
- Coordinate light cleaning logistics and communicate with cleaning staff
- Manage office systems (music, décor updates, plants, supplies, routines)
- Ensure consistency with schedules, checklists, and recurring responsibilities
- Monitor and manage calendars for clinicians and admin staff
- Track sessions, time off requests, and scheduling coverage
- Maintain company calendar and provide reminders as needed
- Assist with payroll prep, reports, invoices, receipts, and document organization
- Join weekly Team Meetings
- Keep Google Drive organized and intuitive (working collaboratively with leadership)
- Take notes during meetings and share summaries with the team
- Help track action items and follow-through from meetings
- Support reviews and quality checks for clinicians and client experience
- Assist with onboarding, documentation, and internal communication
- Help celebrate team members (birthdays, anniversaries, milestones) and plan socials
- Assist with intake coordination, scheduling, and client communication
- Check email, chat tasks, and appointment approvals multiple times daily
- Maintain confidentiality at all times—for clients and internal business matters
- Serve as a reliable point-person for the owner’s daily needs
- Capture ideas, emails, and "mental notes" and turn them into organized action
- Help anticipate needs and reduce overwhelm through proactive support
Skills
- Warm, empathic, and emotionally intelligent
- Highly organized and dependable
- Comfortable with Google Workspace (Drive, Docs, Sheets, Calendar)
- Self-motivated and able to manage priorities without micromanagement
- Confident communicator who values honesty, feedback, and collaboration
- Respectful of confidentiality and professional boundaries
- Enjoys creating calm, order, and beauty in a shared space
- Appreciates faith-informed values and relationship-centered work
- Consistent availability during business hours is required
- Experience in healthcare, counseling, administration, or small-business operations
Benefits
- Flexible schedule with autonomy and variety
- A workplace where asking for help, learning, and growth are encouraged
- Opportunity to truly make a difference in how a practice operates and feels
Company Overview