Program Assistant

BEAM Circular is unlocking the power of communities to transform waste into opportunity by building a vibrant regional ecosystem for the circular bioeconomy in California's agricultural heartland. The Program Assistant plays a key role in advancing BEAM Circular's mission to build a thriving, inclusive circular bioeconomy, supporting program design, coordination, and delivery across events, partnerships, and initiatives.

Responsibilities

• Support the planning and execution of two large-scale annual events, as well as webinars, field trips, and other BEAM Circular-hosted events
• Support the creation of program materials using Canva and Google Workspace
• Manage and maintain spreadsheets to support data tracking, organization, and reporting across multiple projects and team needs
• Provide administrative and logistical support to the Operations Team, as needed
• Engage with senior leadership to support the development and refinement of program strategies
• Support drafting and coordinating CBIO Collaborative communications, including monthly Member News, webinars, announcements, social media posts, and general member communications
• Track BEAM program delivery (e.g., community events) and support content development for newsletters and other communications
• Support program documentation, reporting, and follow-up activities, as needed
• Maintain and update the Customer Relationship Management (CRM) system to ensure accurate, organized contact records
• May drive on company business
• Comply with all BEAM Circular policies and procedures, including but not limited to workplace safety, reporting work-related injuries, Infection Control, and preventing potential safety risks for staff, clients, and others
• The list of job duties and requirements is not all-inclusive. Management, at its discretion, may assign additional duties

Skills

• Excellent written and verbal communication skills
• Strong organizational and time management skills
• Detail-oriented, reliable, and proactive
• Strong interpersonal skills and a collaborative, team-oriented working style; ability to work effectively across teams and contribute to a positive, supportive work environment
• Comfortable juggling multiple projects, deadlines, and shifting priorities
• Demonstrated professionalism, sound judgment, and discretion, including the ability to handle sensitive information with confidentiality
• Demonstrate strong proficiency in Canva and Google Workspace (Docs, Sheets, Slides, etc.) to create content, manage information efficiently, and support team collaboration
• Ability to understand and work with scientific terminology, particularly related to bioeconomy, sustainability, and related technical concepts
• Ability to develop strong partnerships with diverse stakeholders across industry, government, and education sectors
• More important than a candidate's personal education background is a general willingness to learn, ability to absorb scientific and technical material, and a demonstrated ability to translate complex content into accessible information for a variety of audiences
• Demonstrated ability to develop and manage projects with minimal supervision and strong attention to detail
• Candidate must be able to attend in-person meetings and events across the North San Joaquin Valley (San Joaquin, Stanislaus, and Merced counties) region
• Education: Associate or Bachelor's degree in Sustainability, Environmental Studies, Public Administration, Business, Nonprofit Management, Communications, or a related field, or an equivalent combination of education and experience
• Experience: 1 to 3 years of experience in program coordination, administrative support, operations, or a related role

Benefits

• A collaborative and mission-driven work environment
• A competitive benefits package

Company Overview