Project Coordinator

CESO, INC. is a civil engineering and architectural firm with a diverse portfolio. The Project Coordinator will assist the Project Manager in maintaining project schedules, tracking milestones, and providing administrative support throughout all phases of architecture and engineering projects.

Responsibilities

• Track project milestones and project changes and produce updated schedules/documents
• Provides administrative support to project managers and teams throughout all phases of architecture and engineering projects
• Assists in the preparation, tracking, and maintenance of project documentation, including contracts, schedules, reports, and meeting minutes
• Coordinates project communications among internal teams, clients, consultants, and contractors
• Maintains project records and ensures documentation is properly filed, version-controlled, and accessible
• Helps organize, schedule, and attend project meetings, including the preparation of agendas, action items and meeting minutes and distribution of follow-up materials
• Tracks action items and project milestones to support schedule adherence and team accountability
• Coordinate with Project Managers, Clients (as directed by the Project Manager), Subconsultants and team to complete permitting forms as required per project-specific jurisdictional authorities
• Works closely with project teams to ensure deliverables are prepared and submitted according to deadlines
• Assists with compliance tracking, submittal logs, RFIs, and other project-related logs and registers
• Ability to learn and utilize various individual governmental portals for submittals
• Perform other duties as assigned

Skills

• High school diploma or General Education Degree (GED) is required
• 1 or more years of administrative experience in the AEC industry is preferred
• Notary in State of business is preferred
• Computer skills necessary to enter daily timesheet data and use Microsoft Outlook for email correspondence
• Working knowledge of Microsoft Suite products
• Strong contract administration skills
• Exceptional organizational and communication abilities
• Passion for customer service, eagerness to learn, and problem-solving skills

Benefits

• Flexible and Hybrid Work Schedule
• Paid Time Off – Credited to You 100% Upfront
• 401K with a Company Match
• Rewards and Recognition Program
• Training and Development to Foster Professional Growth
• Paid Holidays
• Medical / Dental / Vision Coverage
• Welcome Box
• Casual Dress Code
• Reimbursement for Professional Licenses
• Paid Time Off for Community Team Service Events
• Voluntary or Supplemental Short-Term / Long-Term Disability
• Employee Assistance Program
• Company Paid Bonding and Recovery
• Employee Events such as Lunches and Outings to Foster a Positive Work Environment

Company Overview