Proposals and Contracts Manager

When our values align, there's no limit to what we can achieve.
 
At Parexel, we all share the same goal - to improve the world's health. From clinical trials to regulatory, consulting, and market access, every clinical development solution we provide is underpinned by something special - a deep conviction in what we do.
Each of us, no matter what we do at Parexel, contributes to the development of a therapy that ultimately will benefit a patient. We take our work personally, we do it with empathy and we're committed to making a difference.

External Job Description

We are seeking an experienced Proposals and Contracts Manager to join our dynamic team. This role offers the opportunity to work at the intersection of business development, operations, and client management, playing a critical part in securing and delivering clinical research projects that advance healthcare worldwide.

As a Proposals and Contracts Manager, you will have overall accountability for the RFP process and contract development, working collaboratively across multiple functions to deliver high-quality proposals and negotiate contracts that meet both client needs and organizational objectives.

Key Accountabilities
Proposal Development
Overall accountability for the entire Request for Proposals (RFP) process from receipt to delivery

Analyze RFP documentation including study protocols and assign appropriate Subject Matter Experts (SMEs)

Facilitate proposal development by coordinating strategic and operational areas while ensuring adherence to the Decisions Right policy

Prepare and modify strategic proposals and budgets based on SME feedback and client requirements

Manage the RFP process, identifying potential barriers and implementing effective mitigation strategies

Obtain third-party quotes as needed and ensure alignment with RFP specifications and client communications

Maintain accurate documentation in appropriate systems for metrics and KPI tracking

Contract Development
Overall management responsibility for contract processes across specific or varied accounts

Coordinate with Operations, Project Management, Legal, Business Development, and Finance to prepare, review, and negotiate contracts

Develop account-specific contract standards including budget presentation, payment terms, and standard language

Create, negotiate, and finalize contracts in accordance with departmental SOPs and guidance

Amend project budgets in partnership with project and functional teams

Develop contract strategies and delivery plans with clear accountability and timelines

Proactively lead and facilitate client meetings to negotiate costs and terms

Identify and manage contractual issues requiring input from finance, tax, or other internal stakeholders

Ensure quality deliverables meet strict deadlines with proper rationale for cost changes

Skills and Experience required for the role:
University Degree in Life Science, Business, Languages, or equivalent combination of education and experience

4-6 years of previous experience in contracting or proposals in a CRO or similar environment

Broad experience in proposals and contract management, including contractual terms, pricing structures, pricing tools, and data systems (e.g., Salesforce)

Strong understanding of clinical study conduct across different operational aspects and global regions - plus

Knowledge of managing client contract processes, accounts, and reporting

Strong analytical and organizational skills with ability to multitask effectively

Comprehensive knowledge of cash flow and revenue recognition

Excellent attention to detail with outstanding oral and written communication skills

​Fluent in written and oral English