Real Estate Project Coordinator (HYBRID or REMOTE)

Equitable is a company dedicated to helping clients secure their financial well-being. They are seeking a detail-oriented and proactive CRE Project Coordinator to support Project Managers in various aspects of project management, ensuring smooth execution and completion of real estate-related projects.

Responsibilities

• Prepare Real Estate Initial Strategy Approval Form and attached floor plans for PM review
• Send forms to end users, follow up for feedback, and make necessary revisions
• Assist PMs with requests for information from vendors and ensure timely receipt
• Request and manage samples from vendors, providing necessary shipping details
• Attend project meetings and provide support
• Serve as a backup for leading project meetings in the absence of the PM
• Assist PMs with tracking and managing project budgets
• Help in preparing and updating project schedules
• Read and interpret blueprint components
• Conduct furniture and seating headcounts and space measurements
• Perform secondary reviews of construction documents for compliance with codes and standards
• Review and compare security proposals to security plans
• Review and compare furniture proposals to floor plans
• Track project punch list details and ensure completion with vendors and landlords
• Gather lien waiver information from vendors for landlords
• Distribute and record CRE project surveys post-completion
• Assist in creating and updating Advisor field standard documentation
• Monitor and document security systems installed by location, including system details and vendor information
• Verify invoices against purchase orders and quotes before approval
• Track and document CRE project cost savings

Skills

• Experience in project coordination or real estate management
• Ability to read and understand blueprints and construction documents
• Proficiency in Microsoft Office and project management software
• Ability to work independently and as part of a team
• Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision
• Budget Management: Knowledge of the principles and methodology of budget management; ability to utilize the tools, techniques and procedures needed to establish and monitor budgets
• Cross-functional Collaboration: Knowledge of collaborative techniques and approaches; ability to promote a culture of continuous improvement and working together across functions to solve business problems and meet business goals
• Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors
• Effective Presentations: Knowledge of effective presentation tools and techniques; ability to present information to groups with the appropriate degree of formality
• Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation
• Project Management: Knowledge of effective project management strategies and tactics; ability to plan, organize, monitor, and control projects, ensuring efficient utilization of technical and administrative resources to achieve project objectives

Benefits

• Medical
• Dental
• Vision
• A 401(k) plan
• Paid time off

Company Overview

Company H1B Sponsorship