Remote - Accounting Virtual Assistant

Precision. Speed. Systems.

Remote | Full-Time

Build the Financial Engine Behind a High-Growth Luxury Brand

Bolt Farm Treehouse is not a typical hospitality company. We are a high-performance, AI-first luxury retreat brand built with startup speed and zero tolerance for inefficiency. We move fast, optimize relentlessly, and expect ownership — not task-taking.

We are hiring an Accounting Virtual Assistant (Philippines-based) to support our finance team by executing clean, accurate, and scalable accounting operations. This is a build-and-improve role, not a box-checking position. If you take pride in precision, love clean systems, and thrive in a fast-moving environment, this role is for you.

Our Core Values

• Best is the Standard – Excellence in every detail

  All-In – Take full ownership, no excuses

  Move Fast – Speed with accuracy wins

  Wow Every Guest – Excellence extends to every decision

About Bolt Farm Treehouse

Bolt Farm Treehouse is an award-winning mountaintop retreat and spa in Tennessee. Our mission is to create unforgettable, nature-immersive experiences where guests reconnect, celebrate milestones, and restore what matters most.

We operate with high standards, low drama, and extreme clarity. We are an AI-first company — automation handles repetitive work so our people can focus on judgment, quality, and impact.

Your Mission

Support a clean, accurate, decision-ready financial system by executing daily and weekly accounting operations with speed and precision.

You will not be micromanaged — but you will be expected to own your outcomes.

What You’ll Do

You will support our Staff Accountant and finance leadership by owning execution across core accounting workflows:

Own daily transaction accuracy in QuickBooks Online, ensuring consistent account mapping, correct class and location usage, and clean financial data that rolls up accurately into reporting

Lead reconciliations across bank accounts, credit cards, and payment platforms, independently investigating discrepancies, resolving timing issues, and escalating only when judgment is required

Actively support and accelerate month-end close by preparing reconciliations, schedules, and documentation that enable leadership to close faster and with confidence

Maintain and enforce clean vendor records and expense categorization, preventing duplicates, misclassifications, and downstream reporting issues

Proactively monitor AR and AP, flagging overdue items, mismatches, or anomalies and driving follow-ups to resolution

Prepare clear weekly cash, expense, and variance summaries, highlighting notable movements, risks, or trends — not just raw numbers

Maintain audit-ready financial documentation with clear backup, traceability, and logical file structure at all times

Own SOP execution and evolution by improving workflows, tightening controls, and documenting best practices as the business scales

Detect and surface discrepancies, errors, or unusual activity early, with recommended next steps — not just problem identification

Partner on process improvement and automation initiatives to reduce manual work, improve accuracy, and strengthen financial discipline

What You Bring

• Bachelor’s degree in Accounting, Finance, or a related field

  1–3+ years of accounting or bookkeeping experience

  Familiarity with GAAP, hospitality accounting, and deferred accounts

  Strong working knowledge of QuickBooks Online, AP systems, and payroll

  Excellent attention to detail and accuracy

  Comfort working with spreadsheets (Excel / Google Sheets)

  Ability to follow structured processes and suggest improvements

  Clear written communication in English

  High trust with sensitive financial information

  Reliable internet connection and a professional remote work setup

You’ll Thrive Here If…

• You take ownership without being chased

  You catch mistakes before they become problems

  You enjoy making systems cleaner and faster

  You work well with clear standards and deadlines

  You like working with leaders who move quickly and expect results

This Role Is NOT for You If…

• You wait to be told what to do

  You are comfortable with “close enough”

  You struggle with deadlines or consistency

  You dislike structure, SOPs, or accountability

  You want a slow, low-expectation environment

Compensation & Benefits

We offer a competitive Philippines-based compensation package, structured for long-term partnership:

Hourly rate based on experience and performance

13th-month pay

Monthly health stipend

Long-term role with growth opportunities

Exposure to high-level finance, systems, and leadership

Opportunity to work with a fast-growing, international luxury brand

Position Details

• Location: Remote (Philippines only)

  Type: Full-Time

  Schedule: Aligned with U.S. business hours (overlap required)

How to Apply

Please submit your resume and a brief note explaining:

Your accounting experience

Your experience with QuickBooks Online

Why you thrive in fast-paced, high-accountability environments