[Remote] Executive Assistant

Note: The job is a remote job and is open to candidates in USA. The AI Collective is a global non-profit uniting AI pioneers across various chapters. They are seeking an Executive Assistant to manage the operational aspects of their leadership team and support their mission of scaling a global movement.

Responsibilities

• Manage calendars, email communications, and meeting prep across global time zones
• Coordinate logistics for events (multiple types, high frequency)
• Track action items and follow-ups from leadership meetings
• Maintain systems in Notion, Linear, and Google Drive
• Support chapter organizers, partnership outreach, and accelerator cohort logistics
• Process expenses, contracts, and vendor coordination

Skills

• Have experience in event logistics, community building, or startup operations
• Are exceptionally organized with strong written communication
• Thrive in fast-paced environments where priorities shift daily
• Work autonomously with a low-ego, high-agency mindset
• Are excited about AI and want to be part of the movement
• AI-native - you use Claude, ChatGPT, or other AI tools daily

Company Overview