Remote Office Administrator

Remote/Virtual Assistant

Location: Remote, with in-person hours once a month

Reports to: Executive Director

Compensation: $30/hr.

Hours: Up to 40 hours a month

Organization Overview

Maine Humanities is a statewide nonprofit organization that uses books, poetry, history, and big ideas to bring people together to discuss issues of importance. We are a collaborative program partner, a grant-maker, and a connector of people and communities. We are deeply invested in Maine’s communities and cultural economy.

Position Overview

Maine Humanities is seeking a highly organized, efficient, and proactive contract Office Manager to support our operations and building management. This is a highly administrative, part-time contractor role for someone who thrives on logistics, organization, and creative solutions. This is a task-oriented position that requires responsiveness as well as attention to detail and deadlines. The ideal candidate will be adept at providing off-site support for projects, communicating with external contractors, and sifting through an inbox with precision.

This position is primarily remote, with in-person hours once or twice a month. We are looking for candidates who can easily travel to our Portland office.

Key Responsibilities
• Donation Support/Processing: Processing mailed and electronic donations; donor database entry and management; sending fundraising letters to donors.
• Administrative & Board Support: Manage documents, filing systems, and notes; track tasks and deliverables; prepare agendas and coordinate logistics.
• Inbox Management: Monitor the organization’s informational email inbox, responding to emails when appropriate, and forwarding to other staff when appropriate.
• Programmatic Support: Support with public program logistics; participant database entry and management.
• General Building Maintenance: Liaise with contractors to schedule building maintenance; keep track of structural building needs; coordinate with staff to track building needs. Liaising with contractors may require meeting them on-site.

Qualifications
• 5+ years of experience in operations, administration, or related roles.
• Excellent written and verbal communication skills.
• Able to handle some degree of ambiguity, change, and direct feedback without becoming overwhelmed.
• Efficient and detail-oriented with exceptional organizational skills.
• Comfortable working behind the scenes and taking ownership of logistical tasks.
• Exercises sound judgment and maintains discretion when handling sensitive information.
• Comfortable working remotely with strong time management skills.
• Experience preferred with Microsoft 365 suite, SharePoint, and Filemaker (or similar CRM).
• Experience in nonprofit, startup, or mission-driven organizations is a plus.

Compensation & Benefits

The rate for this contractor role is $30/hr. with a commitment of no more than 40 hours per month. We offer a flexible, remote work environment and encourage a healthy work-life balance.

We are excited to read applications from people with a wide range of identities, as well as work and life experiences. Please submit a cover letter and resume with contact information for references to info@mainehumanities.org. Application deadline: Monday, June 8th

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