Transaction Coordinator Assistant

This is a remote position.

This is a remote position.

Note: This is not an entry-level position. Only applicants with relevant experience will be considered.

About Us:

We’re Level, a fast-moving and fast-growing US-based company connecting work-from-home Filipinos (Virtual Assistants) with our clients located in the US. In the past few years, our company has seen rapid and exponential growth, even through the pandemic. We attribute this growth to how we focus on employee satisfaction as our priority, which in turn leads to satisfied clients. We value being dependable, relational, humble, and just, and we are looking for people who resonate with these qualities. 

This is a support role to a Transaction Coordinator, focused on backend operations, compliance, and administrative execution. This is not a full-cycle TC position. The role exists to remove operational bottlenecks and allow leadership to focus on client-facing responsibilities.

You will report directly to leadership and operate within structured systems and workflows. Over time, the role may expand into junior TC responsibilities based on performance and trust.

We expect accuracy. We expect efficiency. We expect accountability.

Key Responsibilities

Manage compliance tasks including document review, uploads, and file organization

Ensure all transaction files are complete, organized, and submitted on time

Maintain and update records within internal systems and tracking tools

Execute templated email communications and follow-ups

Prepare and draft amendments and supporting documents for review

Send documents for signature and track completion status

Monitor transaction progress and flag missing or incomplete items

Expectations

Minimum 2+ years experience in real estate transaction support or similar role

High attention to detail; able to catch errors before submission

Strong written communication; clear, concise, and professional

System-oriented; able to follow workflows, checklists, and structured processes

Able to manage multiple tasks and deadlines without compromising accuracy

Resourceful; resolves issues independently before escalating

Comfortable working in a fast-paced, deadline-driven environment

Receptive to feedback and able to improve quickly

Demonstrates ownership and accountability; completes work without constant direction

Tools:

AFrame

Business Tracker

Google Workspace/Suite

Schedule: Monday – Friday, 8:00 AM – 5:00 PM CT

Benefits:

Company-paid comprehensive HMO for you and a dependent - not just an allowance! Plus, the option to add additional dependents.

Company-paid life insurance with ₱100,000 and AD&D coverage

At least 7 days annual paid time off

Client specific bonuses and incentives will be given 100% 

Guaranteed pay on time, every time (3% higher exchange rates than most payment systems - we take care of transaction fees so you don't have to!)

Annual Year-End Party!