Translation Services -REQUEST FOR PROPOSAL

REQUEST FOR PROPOSALS: English-to-Spanish Translation Services 

Timeline

RFP Issued: June 1, 2026

Questions Due: June 12, 2026

Proposals Due: June 19, 2026

Finalist Interviews: June 22–25, 2026

Vendor Selected: June 26, 2026

Contract Executed: July 1, 2026

Project Kickoff: July 6, 2026

Phase 1 Work Begins: July 20, 2026

Submission Method: Email to julie@redwine.blue and cc people@redwine.blue 

Point of Contact: Julie Womack, Head of National Programs 

About Red Wine & Blue

Red Wine & Blue is a nonprofit organization that organizes and mobilizes suburban women across the political spectrum. As we deepen engagement with Spanish-speaking communities, we are seeking a qualified translator, agency, or communications firm to ensure our materials are accurate, culturally resonant, and accessible.

Project Overview

This is a medium-sized, multi-month translation project. The scope includes, but is not limited to:

One-pagers, fact sheets, and advocacy materials

Website copy and digital content

Member-facing content in our Rally platform

Evergreen member guides and other external-facing materials

The full document inventory has not been finalized. The selected vendor will assist with an initial scoping process at project kickoff. Volume and timeline will be confirmed once scoping is complete.

Scope of Work

Translation & Localization: Accurate, culturally appropriate English-to-Spanish translation with an emphasis on localization over literal translation. Experience with political, civic engagement, or advocacy content is strongly preferred.

Design & Layout Preservation: Translated documents must be delivered in their original formats (PDF, Word, Canva, InDesign, etc.) with all design elements, branding, and formatting intact. Canva experience is highly preferred. Minimal to no redesign support will be available from our internal team.

Project Scoping: Assistance with document inventory and phasing recommendations based on volume, priority, and budget. Clear timelines, milestones, and regular communication are expected.

Quality Assurance: Multi-step review including native speaker proofreading, accuracy verification for political and policy terminology, and built-in client revision rounds.

Requirements & Qualifications

Required:

Demonstrated English-to-Spanish translation proficiency with verifiable samples

Ability to deliver translated files in original or equivalent formats without additional graphic design support

Professional liability, errors & omissions (E&O), or media liability insurance

Highly Preferred:

Experience translating political, advocacy, civic engagement, or policy content

Canva proficiency

Preferred:

Prior nonprofit experience

Native or near-native Spanish fluency with cultural competency

Project management tools for tracking deliverables and revisions

Proposal Requirements

Proposals must include:

Organizational overview, team structure, and primary point of contact

Relevant experience summary with at least two client references (nonprofit preferred)

Sample translations, particularly one-pagers, fact sheets, or web copy

Description of translation process, QA workflow, and tools used

Recommended scoping approach, proposed pricing model, and estimated cost range

Insurance coverage details and how your organization handles errors or disputes

Evaluation Criteria

Relevant experience in political/advocacy translation

Quality of sample translations and portfolio

Ability to preserve design and deliver print/web-ready files

Strength of insurance and contractual protections

Proposed pricing and value

References and client satisfaction

Timeline

RFP Issued: June 1, 2026

Questions Due: June 12, 2026

Proposals Due: June 19, 2026

Finalist Interviews: June 22–25, 2026

Vendor Selected: June 26, 2026

Contract Executed: July 1, 2026

Project Kickoff: July 6, 2026

Phase 1 Work Begins: July 20, 2026

Terms & Conditions

Red Wine & Blue reserves the right to accept or reject any proposals at its sole discretion. All proposals are confidential. The selected vendor will execute a formal services agreement including confidentiality provisions. Submitted pricing must remain valid for at least 90 days.

To submit your proposal please email julie@redwine.blue and cc: people@redwine.blue. 

All questions must be submitted in writing by the Questions Deadline. Responses will be shared with all registered respondents. Proposals must be submitted electronically by June 19, 2026.