Virtual Manager (AI Voice Outreach & Automation Systems)

We are seeking a highly capable Virtual Manager to oversee and operate an AI-driven outbound appointment-setting system. This role is central to running and optimizing a structured prospecting and outreach engine powered by Synthflow, with CRM operations managed in Pipedrive. You will be responsible for orchestrating the end-to-end workflow—from script development and data structuring to system execution, reporting, and appointment setting support for the client’s pipeline.
 What You'll Do
Develop and refine outreach scripts for AI voice campaigns
Orchestrate and operate the Synthflow system for outbound prospecting campaigns
Structure workflows, sequences, and call logic within Synthflow
Coordinate with the client on system development and iteration (including technical collaboration on builds)
Load, organize, and manage prospecting data and account feeds for targeting
Ensure accurate integration and synchronization between Synthflow and Pipedrive
Maintain and manage CRM pipeline hygiene, stages, and reporting accuracy
Generate performance reports (call outcomes, conversion metrics, booked appointments)
Diagram and document workflows for clarity, scaling, and optimization
Support appointment-setting outcomes by ensuring leads are properly handled and followed through

RequirementsProven experience in AI voice outreach or automation systems (Synthflow experience strongly preferred)
Background in sales prospecting, outbound lead generation, or SDR operations
Strong technical aptitude with ability to work across automation tools and CRMs
Experience using Pipedrive or similar CRM platforms
Ability to structure workflows, pipelines, and campaign logic logically and clearly
Comfortable collaborating in a technical build environment (working alongside developers or system builders)
Strong communication skills and willingness to participate in occasional phone calls

Preferred Qualifications
Experience building or managing AI calling agents or voice bots
Familiarity with workflow automation tools (Make, Zapier, or similar)
Experience in appointment-setting operations or high-volume outbound sales systems
Ability to document systems in diagrams or SOP format

Tools & Technologies
Background in sales prospecting, outbound lead generation, or SDR operations
Proven experience in AI voice outreach or automation systems (Synthflow experience strongly preferred)
Ability to structure workflows, pipelines, and campaign logic logically and clearly

Technical Requirements:
Headset: USB headset with noise cancellation
Webcam: Working webcam
Computers: Primary and backup computer with at least i5 to i7 processor and 8GB RAM
Internet: Main internet service speed of at least 25 Mbps wired connection; backup internet speed of at least 10 Mbps
 
Perks and Benefits:
Job security and stability
Exceptionally supportive team
Opportunities for career growth
Fun work environment

Schedule:
Full-Time and/or Part-Time (PST, MST, EST, or CST)

Location:
This is a remote position
 
Apply now and take the first step towards a rewarding career! Only qualified candidates will be processed and invited to take the assessment and schedule initial and final interviews.
 
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Eligibility Requirement: Non-U.S. Based Applicants Only

Please note that the majority of our job positions are reserved for individuals living outside the United States. Applicants must reside outside of the United States and should not hold U.S. residency or citizenship unless specified otherwise by the role needed.

We kindly ask that U.S. residents or citizens refrain from applying, as these opportunities are designed to support our international workforce.