Administrative Assistant

The Community Builders, Inc. (TCB) is a leading nonprofit real estate developer focused on strengthening neighborhoods across the nation. The Administrative Assistant will provide comprehensive administrative and grant support to the Community Life Department, assisting the Senior Vice President and other staff with various administrative tasks and grant-related functions.

Responsibilities

• Support Grant Management team with grant and contract reporting and invoicing as assigned
• Support grant coding on various platforms; coordinate CL Directors’ monthly submission of AMEX reports
• Maintain master Memorandum of Understanding (MOU) tracking list and archive
• Support CL staff with vendor setup; prepare MOUs, exceptions, and other documents for the SVP’s signature
• Organize and maintain calendar and schedule appointments for SVP
• Coordinate travel arrangements for SVP (car rental, hotel, etc.)
• Schedule CL Board Committee Meetings: send reminders, prepare agendas, PowerPoint presentations, statistical graphs/charts, and other materials for meetings and correspondence
• Train new hires on administrative tasks, such as vendor setup and Amazon purchasing
• Assist in onboarding new hires: computer orders, IT setup, scheduling training, etc
• Update job titles and order business cards as changes occur in a timely manner
• Order office supplies and research new deals and suppliers
• Maintain corporate accounts for platforms such as WB Mason, Amazon, Doodle, Lucid Chart, etc
• Manage CL Admin inbox and triage emails appropriately
• Participate in CL office hours – biweekly for the grant team and monthly for property management staff questions
• Maintain staff e-mail distribution list and department directory in Outlook and Excel
• Maintain departmental organizational charts, inventory lists, and related documents
• Maintain CL TCB Commons page
• General clerical duties, including photocopying, faxing, scanning, mailing, filing; answering resident, vendor, and employee telephone inquiries; directing and screening calls as appropriate

Skills

• BA/BS required
• Minimum one year in an administrative support role or related experience preferred
• Experience working with minimal supervision and performing effectively under tight deadlines

Benefits

• Medical, dental, and vision insurance
• 12 Paid Holidays & tenure-based PTO accruals
• Employer contributions to Health Savings Accounts
• Company paid Life & Disability Insurance
• 403(b) retirement plan with company match
• Tax-advantage accounts: commuter/parking, medical & dependent care FSA
• Hospital & Critical Illness Insurance
• Confidential, 24/7 Employee Assistance Program

Company Overview

Company H1B Sponsorship