Administrative Assistant

Alan Lescht & Associates, P.C., a leading employment law firm, is seeking a dynamic and highly organized Administrative Assistant to join our team. This role supports all aspects of administrative operations including client intake, communications, file management, and office support.

Responsibilities

• Answer and direct phone calls and electronic communications
• Process potential new client inquiries, including but not limited to:
• Schedule consultations with attorneys
• Conduct basic intake questionnaire and relay information to attorneys
• Prepare and process new client matters, including drafting and issuing retainers, creating case files, and entering information into legal software
• Receive and process payments for consultations
• Support office operations as needed, including:
• Receive and process incoming mail and deliveries
• Prepare and send outgoing mail
• Greet and direct guests and clients
• Support physical file storage and maintenance
• Support supply inventory and maintenance
• Support on-boarding and off-boarding of staff members
• Assist in maintaining office technology including technology inventory, set-up, processing
• Assist with maintaining electronic files and form legal documents
• Assist with account management and financial matters including:
• Send retainer requests and invoices as directed
• Process incoming payments
• Arrange for vendor and other payments (by check or electronic fund transfers) as directed
• Process and make bank deposits
• Provide some paralegal support as assigned under direction of senior paralegal, including redacting documents, drafting form templates, handling case closures
• Performs other related duties as assigned

Skills

• Strong verbal and written communication skills
• Strong interpersonal and customer service skills
• Strong organizational and multitasking abilities, with attention to detail
• Ability to meet deadlines and manage competing priorities
• Strong problem-solving skills
• High level of discretion and ability to maintain confidentiality
• Comfortable working independently and collaboratively in a fast-paced, high-pressure environment
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• High school diploma or equivalent required
• Prolonged periods sitting at a desk and working on a computer
• Ability to work in-person with teleworking flexibility as permitted
• Prior experience in a law firm or professional services environment highly valued
• Customer service experience highly valued
• Familiarity with online tools such as Box and legal practice management software

Benefits

• Employer paid health insurance
• 401k pension plan

Company Overview