Administrative Operations Coordinator
The State University of New York is dedicated to enhancing research and innovation through its Office of Research, Innovation & Economic Development (ORIED). The Administrative Operations Coordinator will manage administrative processes, support operational initiatives, and ensure effective communication across various departments.
Responsibilities
- Provide administrative support for the Office including scheduling, calendar management, and meeting coordination
- Manage logistics for meetings, events, and cross-departmental initiatives
- Maintain organized filing systems (digital and physical), ensuring confidentiality and accessibility of information
- Assist with travel arrangements, expense reports, and reimbursements
- Handle incoming calls, emails, and inquiries in a professional manner
- Manage follow-up with internal and external parties as appropriate
- Assist the Executive Operations Manager in developing, implementing, and maintaining standard operating procedures (SOPs)
- Support the creation of project management support tools and reports for executive decision-making
- Support procurement and logistics processes including purchase orders and tracking
- Collaborate with cross-functional teams to help identify operational challenges for streamlining workflows
- Document inefficiencies and assist in process improvements
- Maintain accurate records of contracts, reports, and operational documentation
- Other duties as assigned
Skills
- A Bachelor's degree is required
- 1-3 years' experience in administrative support
- Strong organizational, analytical, and problem-solving skills
- Attention to detail and ability to manage multiple priorities
- Strong communication abilities
- Ability to sustain independent work, as well as working collaboratively in teams
- A demonstrated commitment to a diverse, equitable, and inclusive work environment
- Experience in operations, administration, or project coordination roles
- Experience with document management systems (e.g. SharePoint) and project management tools
Benefits
- NYS health insurance
- Free dental and vision coverage
- Competitive retirement options
- Tuition assistance
- Parental leave at full pay
- Generous vacation, sick, and holiday time
- 13 days of paid holidays per year
- 21 days of vacation
- 21 days of sick time accrued each year
- Retirement: The choice between a fully funded pension plan and a self-driven defined contribution plan, along with two supplemental plans to increase your ability to save for retirement.
- Health Insurance: Several health insurance options at an affordable cost that provide full coverage without mandatory deductibles.
- Time Off: Paid time off with separate vacation and sick leave accruals up to 21 days a year for each category.
- Additional paid leave policy options for childbirth, adoption, elder care, and other family care situations.
Company Overview