Board Operations, Communications & Special Projects

Board Operations, Communications & Special Projects
The Role: Board Operations (Office of the CLO)
Grade: 13 (for internal only)
The Location: Virtual / VA

The Team: You will serve as a strategic, operational, and communications leader managing the lifecycle and governance workflows of the company’s Board of Directors and its Committees. Reporting to the CLO’s Chief of Staff, this role operates as a high-impact liaison, bridging executive management and independent directors (in addition to a variety of special projects assigned by the Chief of Staff and CLO). 

The Impact: You will work in a dynamic, client-facing environment and will have the opportunity to work independently and be part of a Legal, Risk, Compliance & Government Affairs team that provides crucial support to the Board and the company as a whole.  Using independent leadership, you will coordinate and complete projects ranging from written product, PowerPoint presentations and Excel analysis.  You will track and drive action and follow up on key projects and initiatives. You will handle multiple responsibilities simultaneously mixing up longer-term projects with the urgency of immediate demands.  This role would suit a self-starter with a ‘roll-up-your sleeves’ problem-solving attitude with low ego, high EQ and utmost discretion who thrives in a fast-paced environment and has the ability to respond to requests with urgency, organization and enthusiasm whilst learning, collaborating and having fun! 

What’s in it for you:
Dynamic, fast-paced environment

Provide crucial support to Mobility Global’s Board of Directors, and the company at large

Ownership of independent projects and collaborate with stakeholders across the company

Exposure to company-initiatives and projects led by the Chief of Staff and/or CLO

Opportunity for growth and development

A member of a high-performing, high-impact team

Responsibilities:
Board Planning, Execution & Support (~65%)
Assist with the drafting and management of board and committee minutes, agendas, calendars, charters/guidelines, written consents, routine legal resolutions, secretary certificates, powers of attorney, and other board documents

Assist with the coordination and execution of board meetings, including management of meeting logistics and distribution of materials through the electronic board distribution portal

Assist the legal team by establishing corporate frameworks for cataloging Board resolutions and meeting minutes.

Assist with the preparation (including through wDesk) of the proxy statement and annual report, including assistance with vendor coordination, annual meeting activities and direct coordination with appropriate functions across the business to obtain information required for filings

Assist with the preparation of annual shareholder meeting materials, including assistance with the meeting script, ballots, and logistics, and coordination with the inspector of elections and transfer agent

Assist with the creation, distribution, initial review, and summary of key findings/insights of director and officer questionnaires and the annual board survey

Support the ongoing educational curriculum and structural orientation program for incoming board members

Benchmark best practices on various governance topics and make recommendations

Act as the central point of contact for independent directors regarding meeting schedules, corporate expenses, and specialized information requests

Review, edit, and refine cross-functional executive presentations and committee briefings to ensure narrative consistency, tone precision, and a clarity before board submission

Author quarterly or monthly dashboard summaries, market briefing notes, and critical event memos dispatched to independent directors between formal sessions, or as pre-reads to supplement in room discussions

Draft summaries and email communications to the Board with key updates and developments

Update governance and other relevant information on the NYSE site and external company website in coordination with the Corporate Legal & Investor Relations team

Communications and Special Projects (~35%)
Perform special projects and responsibilities assigned by the Chief of Staff (e.g., assist with company CR reporting and surveys, departmental communications, topical briefings)

Support the effective flow of information and decision-making by the Chief of Staff and CLO

Fundamental functional competencies
Problem solving: Break a problem into its small, modular pieces to develop a methodical approach to solution
Listens to understand problem, its components and interdependencies

Considers a multitude of outcomes and implications and how they relate to the business outcomes

Proactively find solutions

Execution & Project Management: Build and execute a project plan including: project timeline, interdependencies, key owners and stakeholders
Execute project tasks and manages project plan with guidance from manager

Can manage to deadlines

Communicate potential risks

Communication: Excellent written and verbal communication including storytelling and slide writing
Clear, structured written and verbal communication with team and stakeholders

The ability to concisely present information and data

Behavioral Attributes
Always willing to learn, do thorough research, fact-finding, gather knowledge and not afraid to ask questions

Comfortable with ambiguity and complexity

Able to acclimate and adapt quickly (to new projects, ways of working, and colleagues)

Has grit, even when the right path is unclear

Takes ownership of work

Comfortable and eager to develop technological solutions and replicable procedures

Able to work in a capacity with strict privacy and confidentiality requirements inside and outside the Company

Resourceful, collaborative and inclusive

Low ego & works toward the greater good of the team and project

Qualifications:
10+ years of progressive corporate governance, legal operations, or executive-level project management experience within a publicly traded company

Bachelor’s degree required. Advanced operational or business designations (e.g., MBA, CAP, or corporate governance certifications) are preferred

Analytical and reporting capabilities (Microsoft Office Suite: Word, Excel and PowerPoint)

Strong critical thinking, problem solving and negotiating skills, with the ability to apply those skills to a wide range of issues

Must be highly detail-orientated, thorough, and diligent

Excellent written and verbal communication skills

Strong planning and organizational skills with ability to meet deadlines, efficiently multitask, and prioritize work for several simultaneous tasks in a fast-paced environment

Uncompromising ethics with a documented history of protecting highly confidential insider information. Comfortable communicating with institutional leaders, boards, and executive staff

Preferred Qualifications:
Experience preparing, managing and maintaining board minutes, agendas, shareholder meeting materials, and corporate recordkeeping

Experience with Diligent or similar electronic distribution portal for board materials is a plus

Notary certification a plus

MOBILITY
Compensation/Benefits Information (US Applicants Only): Final base salary for this role will be based on the individual’s geographic location, as well as experience level, skill set, training, licenses, and certifications. In addition to base compensation, this role is eligible for an annual incentive plan.  This role is eligible to receive additional S&P Global benefits. For more information on the benefits that we provide to our employees, please click here.
 
If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

It is the policy of Mobility to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Mobility will provide reasonable accommodations for qualified individuals with disabilities.