Corporate Secretarial Paralegal

Marsh McLennan is a global leader in risk, strategy, and people, and they are seeking a Corporate Secretarial Paralegal to join their Legal, Compliance, & Public Affairs team. The role involves managing corporate housekeeping duties for subsidiaries, preparing legal documents, and liaising with various departments to ensure effective corporate governance.

Responsibilities

• Participate in team projects, organize project files, and create spreadsheets, presentations, user guides, pie graphs and organizational charts
• Respond to e-mail requests and inquiries from various corporate departments relating to company structure, State registrations and tax or State ID numbers and board appointments
• Create organizational charts illustrating ownership chain and legal structure for various subsidiaries
• Assist with complex matters and projects under direction and supervision of project manager and supervisor
• Prepare and notarize secretary’s certificates, proxies, power of attorney documents and affidavits and arrange for proper legalizations, upon request (e.g., apostille or consularization)
• Update corporate database system (Diligent Entities) with any directorial or officer changes such as (i) resignations, replacements or new officer elections; and (ii) adding or removing companies due to merger or corporate dissolution. Perform lien searches
• Prepare board resolutions for corporate actions such as mergers & acquisitions, dissolutions, elections, bonus or dividend approvals, banking transactions, amendments and share transfer approvals while maintaining corporate minute books, stock certificates, corporate seals and updated corporate by-laws
• May serve as a liaison between the MMC legal department and external legal counsel in connection with corporate governance matters, transactions, and other projects
• Liaise with Corporate Tax department on maintaining good corporate governance for the Marsh subsidiaries
• Coordinate the execution of board resolutions
• Support MMC Treasury with drafting banking resolutions, assisting with KYC forms to set up bank accounts, and preparing consents regarding dividend declarations and capital contributions
• May also collect, analyze, present, and report on various types of data

Skills

• 1-3 years of experience with corporate secretarial
• Undergraduate degree from an accredited university
• Must be a current notary public
• Detail oriented, high level of accuracy in work product, and meet commitments
• Experience handling sensitive information with professionalism, discretion, and integrity
• Excellent verbal and written communication skills
• Ability to work independently and be a self-starter
• Proficient with MS Office applications
• Familiar with Diligent Entities or similar systems

Benefits

• Health and welfare benefits
• Tuition assistance
• 401K savings and other retirement programs
• Employee assistance programs

Company Overview