Data & Safety Coordinator Featured

Northumberland Ferries Limited is seeking a Data & Safety Coordinator to support safety compliance and data-informed decision making across their operations. This role involves coordinating safety reporting, audits, and digital safety systems while fostering a positive safety culture within the organization.

Responsibilities

• Receive, review, categorize, and process safety and security event reports
• Manage the full lifecycle of event reports, including corrective actions and stakeholder communications
• Maintain and transition the event reporting database from Excel to automated digital solutions
• Monitor timelines, target dates, and follow up to ensure deadlines are met
• Support process owners in the use of reporting systems
• Assist with safety KPIs, analytics, and record management (e.g., SharePoint libraries)
• Support the effectiveness of safety and security management systems
• Assist process owners with documentation related to corrective/preventive actions and audit findings
• Coordinate audit programs, including scheduling, recordkeeping, and follow-up actions
• Support audit teams during vessel and terminal audits and site visits
• Assist with audit reporting and tracking findings to closure
• Provide support to environmental reporting and audit activities
• Support the implementation and management of digital safety platforms
• Assist with the transition to automated event reporting and safety observation systems
• Build and maintain SharePoint lists, Excel workbooks, databases, and M365 workflows (e.g., Power Automate)
• Manage the Safety department’s SharePoint site and permissions
• Support M365 tools including Teams, groups, and distribution lists
• Assist with data capture, KPI analysis, and Power BI dashboard development
• Support other departments (e.g., Emergency Planning & Response, People & Culture) with safety-related data and workflows
• Assist with configuration, testing, rollout, and user support for safety-related digital tools
• Support safety initiatives such as audits, learning fairs, exercises, and training materials
• Schedule meetings, prepare agendas, record minutes, and maintain action and decision logs
• Assist with project schedules, roadmaps, progress reports, and improvement plans
• Monitor safety inboxes and calendars
• Track and support completion of safety action plans
• Liaise with internal and external stakeholders, including contractors
• Coordinate workshops and maintain accurate project trackers, logs, and documentation

Skills

• High-level proficiency in Microsoft 365, including Excel, SharePoint, and Teams
• Experience with databases, data management, and data analysis (e.g., SQL, Python, R)
• Experience with data visualization and reporting tools (e.g., Power BI, Tableau, Looker)
• Strong organizational, communication, and coordination skills
• Ability to manage sensitive information with confidentiality and discretion
• Experience tracking issues, risks, actions, and changes in structured environments
• Understanding of data governance, privacy, and information safeguarding
• Experience in digital transformation, metadata management, or enterprise application administration
• Background in incident investigation or root cause analysis
• Post-secondary education or certification in health, safety, security, environment, or a related field
• Post-secondary degree or diploma in Computer Science, Engineering, Business, or an IT-related discipline

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