Executive Assistant – Healthcare – Cosmet...

<p><strong>Job Description:</strong></p>
<p>We are seeking a highly organized, proactive Executive &amp; Personal Virtual Assistant to support a cosmetic dermatologist in Tampa, Florida. This role will combine both personal and professional administrative support, requiring excellent communication skills, attention to detail, and<br />
the ability to manage multiple priorities. The ideal candidate will streamline operations, handle administrative workflows, and serve as a reliable liaison for vendors, industry contacts, and project stakeholders—ensuring the smooth running of both clinic and personal tasks while the doctor is engaged with patients.</p>
<p><strong>Key Responsibilities:</strong><br />
Manage and organize email correspondence and clinic workflows<br />
Assist with vendor communications and relationship building<br />
Coordinate meetings, industry events, and conference planning<br />
Track KPIs for the practice and maintain project documentation<br />
Liaise with pharmaceutical companies for clinical trial opportunities<br />
Support social media account management, including monitoring engagement and tracking analytics (content creation handled by external vendors)<br />
Maintain and organize a Notion database with relevant research articles, project notes, and resources<br />
Personal Support:<br />
Assist with relocation-related admin and paperwork<br />
Support travel and event planning<br />
Manage personal scheduling and task follow-up</p>
<p><strong>Must-Have Qualifications:</strong><br />
Proven experience as an Executive Assistant, Personal Assistant, or similar role<br />
Strong organizational and multitasking skills<br />
Proficiency in Microsoft Office Suite and Notion<br />
Familiarity with AI tools such as ChatGPT for drafting correspondences and organizing information<br />
Ability to work independently and maintain confidentiality (NDA and cybersecurity policy in place)<br />
Excellent written and verbal communication skills in English<br />
Ability to work Eastern Time Zone hours</p>
<p><strong>Nice-To-Have:</strong><br />
Healthcare or clinic administration experience<br />
Understanding of HIPAA compliance and data protection best practices</p>
<p><strong>Work Schedule:</strong><br />
Full-Time (40 hrs/week) – Eastern Time Zone<br />
$900 &#8211; $1,100 a month</p>
<p><strong>Why Join Assist World? </strong></p>
<p>100% REMOTE<br />
$50 birthday bonus<br />
$200 testimonial bonus<br />
$300 tenure bonus every 6 months<br />
$500 entry monthly raffle<br />
NO TRACKER.

NO PROBLEM!</p>