HR Coordinator

Orgenesis is seeking a highly organized, detail-oriented, and people-focused HR Coordinator Assistant to support the day-to-day operations of the Human Resources department. This role assists with recruitment, onboarding, employee records management, benefits administration, HR compliance, employee engagement initiatives, and general administrative support. The HR Coordinator Assistant plays an important role in helping Orgenesis attract, develop, and retain top talent while supporting the company's mission of advancing cell and gene therapy solutions through its global POCare™ platform.

The ideal candidate possesses strong interpersonal skills, exceptional organizational abilities, and a commitment to maintaining confidentiality and professionalism. Essential Responsibilities
Human Resources Administration
Provide administrative support for Human Resources operations and programs. Maintain employee personnel files and HR records in accordance with company policies.

Assist with HR documentation, correspondence, and reporting. Prepare employment-related forms, letters, and documentation. Ensure HR records are accurate, complete, and up to date.

Recruitment & Talent Acquisition Support
Assist with job posting creation and distribution across recruitment platforms. Coordinate candidate scheduling, interviews, and communications. Screen resumes and applications according to established guidelines.

Maintain applicant tracking systems and recruitment databases. Support recruitment events, career fairs, and hiring initiatives. Coordinate candidate documentation and onboarding requirements.

Employee Onboarding & Offboarding
Assist with onboarding activities for new employees. Prepare onboarding materials and orientation schedules. Coordinate new hire paperwork, system access requests, and training assignments.

Support offboarding processes, exit interviews, and documentation collection. Ensure onboarding and offboarding records are maintained accurately. Employee Records & Data Management
Maintain confidential employee records and HR databases.

Process employee status changes, promotions, transfers, and terminations. Update employee information in HR information systems (HRIS). Conduct routine audits of employee records for accuracy and compliance.

Ensure compliance with document retention requirements.

Benefits

Administration Support
Assist employees with benefits enrollment and general benefits inquiries. Coordinate benefits documentation and enrollment processes. Support annual open enrollment activities.

Maintain benefits records and assist with vendor communications. Process benefits-related changes and updates. Employee Relations & Engagement
Support employee engagement initiatives and company programs.

Assist with employee recognition and wellness activities. Respond to routine employee inquiries regarding HR policies and procedures. Coordinate employee communications and internal announcements.

Promote a positive and inclusive workplace culture. Compliance & Policy Administration
Assist with maintaining compliance with employment laws and regulations. Support HR audits, reporting requirements, and documentation reviews.

Maintain knowledge of company policies and HR procedures. Assist in updating employee handbooks and policy documents. Ensure confidentiality and proper handling of sensitive employee information.

Training & Development Support
Coordinate employee training sessions and development programs. Track training completion and certification records. Maintain learning management system (LMS) records when applicable.

Assist with professional development initiatives and employee education programs. Cross-Functional Collaboration
Collaborate with Payroll, Finance, Operations, Information Technology, Compliance, and departmental leadership. Coordinate HR-related requests and support organization-wide initiatives.

Assist with special HR projects and process improvement efforts. Participate in HR team meetings and planning activities. Required Qualifications
Education
High School Diploma or GED required.

Associate Degree in Human Resources, Business Administration, Management, or related field preferred. Experience
1–3 years of experience in human resources, administrative support, recruiting coordination, office administration, or related roles. Experience working with HRIS systems and employee records preferred.

Experience in healthcare, biotechnology, pharmaceutical, or regulated industries is a plus. Technical Skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Experience with Human Resources Information Systems (HRIS).

Familiarity with Applicant Tracking Systems (ATS). Strong data entry, reporting, and documentation skills. Ability to learn new HR technologies and software platforms.

Preferred Qualifications
Associate’s or Bachelor’s Degree in Human Resources, Business Administration, or related field. HR certification such as SHRM-CP or PHR is a plus. Experience supporting remote or global workforce environments.

Familiarity with employee benefits administration and HR compliance practices. Knowledge of employment laws and HR best practices. Core Competencies
Human Resources Administration
Organization & Planning
Attention to Detail
Confidentiality & Professionalism
Communication Skills
Interpersonal Effectiveness
Time Management
Problem Solving
Customer Service Orientation
Team Collaboration
Adaptability
Accountability
Key Performance Indicators (KPIs)
Employee Record Accuracy
Recruitment Coordination Efficiency
Onboarding Completion Rate
HR Documentation Compliance
Benefits Administration Accuracy
Employee Satisfaction Support Metrics
Training Coordination Effectiveness
HR Response Time
Audit and Compliance Readiness
Physical Requirements
Ability to work at a computer for extended periods.

Ability to review and process detailed employee documentation. Ability to communicate effectively via phone, email, and video conferencing. Ability to manage multiple priorities and deadlines simultaneously.

Ability to maintain confidentiality while handling sensitive information.

Benefits

Health & Wellness Benefits
Comprehensive Medical Insurance
Dental Insurance
Vision Insurance
Prescription Drug Coverage
Employee Assistance Program (EAP)
Health Savings Account (HSA)
Flexible Spending Account (FSA)
Wellness and Mental Health Programs
Financial Benefits
Competitive Base Salary
Annual Performance Bonus Eligibility
401(k) Retirement Plan with Company Match
Life Insurance Coverage
Short-Term Disability Insurance
Long-Term Disability Insurance
Accidental Death & Dismemberment Insurance
Paid Time Off
Paid Vacation
Paid Holidays
Paid Sick Leave
Personal Days
Bereavement Leave
Jury Duty Leave
Family and Medical Leave (where applicable)
Professional Development
Human Resources Training Programs
Continuing Education Opportunities
Tuition Assistance Programs
Professional Certification Support (SHRM, PHR, etc.)
Leadership Development Programs
Career Advancement Opportunities
Work-Life Balance
Remote and Hybrid Work Opportunities (where applicable)
Flexible Scheduling Options
Employee Recognition Programs
Collaborative and Inclusive Work Environment
Employee Wellness and Engagement Initiatives
Working Conditions
Office, remote, or hybrid work environment. Frequent interaction with employees, candidates, managers, and external vendors. Daily use of HRIS, ATS, payroll, and administrative systems.

Regular handling of confidential employee and organizational information. Fast-paced environment requiring strong organizational and multitasking skills. Equal Employment Opportunity Statement
Orgenesis is an Equal Opportunity Employer committed to fostering a diverse, equitable, and inclusive workplace.

Employment decisions are based on qualifications, merit, performance, and business needs without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity, or any other status protected under applicable law.