Human Resources Administrator (Professional Services)

IMI Agency specializes in Building Better Beverage Business™ for Hospitality Clients through innovative marketing programs. They are seeking a Human Resources Administrator who will manage HR administration, onboarding, and employee relations while ensuring compliance and effective communication within the department.

Responsibilities

• Manage the HR General calendar and mailbox—the primary liaison and delegator for all incoming HR items to the appropriate HR representative
• Oversee, track, and report on Accountable plan submissions and recordkeeping
• Create and organize new hire physical files, assisting with managing personnel files physically and virtually
• Review and validate HR department credit card reconciliation and expenses, benefits deductions, including billing review for health benefits billing statements by the 26th of each month
• Ensure labor posters are accurate and up to date, sending jurisdictional updates to applicable employees nationwide
• Prepare and organize new team members' onboarding paperwork and schedules, including integration reviews (30, 60, 90-day), new hire policies, and I-9 verification submissions within the first 3 days of employment
• Ensure all departments, organizational units, and charts have employees' correct and updated information (i.e., manager, names, titles, phone numbers, and address changes)
• Finalizing new hires' schedules with TA (Talent Acquisition) or managers; sending out new hire invitations 1 week before the new start date
• Coordinate workforce review schedules, gathering all needed items. Ensuring all deadlines are met
• Create drafts for Annual Holiday schedule, holiday announcements, anniversary cards and notices, and birthday reminders, for HHR approval
• Engage with new hires by sending check-in emails, sending uplifting messages, and ensuring their integration period is going smoothly
• Become a Co-lead in the Agency Culture Committee and IMI Safety Committee under HHR oversight
• Assist with periodic workforce, including but not limited to job descriptions reviews, researching general comparable(s), etc
• Assist with recruitment efforts as needed
• Assist in the process of data gathering for DOL regulations, candidate tracking, and workforce analytics from different sources and systems
• Assist employees with basic HR needs, escalating certain employee relations and behavioral matters to the HHR
• Help maintain HR administrative records, including worker compensation, notices received from state departments, etc
• Performs other duties as assigned
• Travel less than 10%

Skills

• College Degree in Business or a related field, or related experience
• Experience working in Human Resources with competence in full-cycle Human Resources and its functional areas, ie, recruitment, onboarding/offboarding, labor compliance, multi-state payroll, benefits, employee relations, etc
• Knowledge of applicable laws and regulations related to Human Resources
• Ability to handle highly confidential information in a professional manner
• Demonstrates an elevated level of judgment and discretion—high emotional intelligence and professionalism
• Self-Starter with a 'let's get things done' 'follow-up and 'follow-through' attitude (must)
• Must possess a high sense of urgency, initiative, and common business sense; works well under pressure and is adaptable to change
• Must act in a professional and courteous manner and demonstrate an ability to work with a diverse group of individuals
• Proficiency in Excel, PPT, Teams, Outlook, PowerPoint, Word, Excel, and other Microsoft tools and document programs
• Successful record of completion on mid to high-level Project Management duties, coupled with the ability to balance priorities
• Strong writing and communication skills
• Strong time management skills. Identifies and schedules project deliverables, milestones, and required tasks
• Strong organizational and interpersonal skills
• Strong team player, high-energy, soft skills, and a professional demeanor
• Flexible and able to work with different management styles
• Takes initiative and is a part of the solution to issues and problems
• Hospitable, with a service-prone, client-first mentality
• Follow-up and follow-through must be your mantra!
• Ability to travel as needed

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