Human Resources Coordinator

Empire State Realty Trust, Inc. is a NYC-focused REIT that owns and operates a diverse portfolio of real estate assets. The Human Resources Coordinator will support various HR functions including recruitment, onboarding, employee engagement, and compliance, while maintaining accurate employee records and contributing to a positive workplace culture.

Responsibilities

• Partner with Manager, HRBP and Talent Acquisition Partner on recruitment, which includes: support of applicant tracking, diverse recruitment, employment brand on external career sites, candidate selection, and coordination with internal stakeholders and candidates
• Assist Talent Acquisition Partner in the administration of the Applicant Tracking System (ATS); help to maintain accurate and timely job postings
• Prepare paperwork and schedules for seamless new-hire onboarding process
• Coordinate with cross-functional departments to deliver an exceptional onboarding experience
• Conduct new hire orientation in friendly and engaging manner; ensure new hires are informed of ESRT’s policies, procedures, programs, and benefits on their first day
• Partner with Information Technology team to ensure new hire set up is complete and functional
• Coordinate 30 and 60- Day Check Ins, in partnership with Manager, HRBP, to prompt new hire engagement during their onboarding period
• Coordinate seating charts and desk moves for new hires in partnership with the Office Services team
• Complete Forms I-9, verify I-9 documentation, and maintain I-9 files
• Prepare new employee files
• Drive improvements and updates to our onboarding process based off of feedback from employee check ins and surveys
• Responsible for employee appreciation and engagement programs; plan and execute monthly employee events and adapt based off of employee feedback
• Support in the implementation, coordination, and strategy of ESRT’s volunteer programs; maintain ESRT’s Volunteer Time-Off Day procedures, track employee volunteer hours and reports, coordinate volunteer events
• Support in the implementation and strategy of ESRT’s Internship Programs, which includes support of recruitment, program coordination, program development, and other duties
• Ownership of HR Communication email mailbox; field all HR related inquiries and provide employees with great customer service
• Maintain and contribute to the open-door culture of the HR team; act as a liaison and representative of the HR team to entire employee population; act as a culture carrier of ESRT
• Manage multiple internal training compliance programs including user management and audit of use
• Coordinate communication and memos to inform company on trainings
• Compile reports of employee training and manage follow up to ensure appropriate compliance and accountability
• Maintain up-to-date knowledge of federal and state employment law and execute internal and external compliance strategy
• Support the implementation of all employee surveys, compile the results, and correlate data
• Compose and distribute monthly newsletter to inform employees of upcoming engagement events and ESRT related news
• Create and distribute internal communications and memos
• Assist in the communication, interpretation, and upkeep of employee handbook, employee directory, and organizational chart, and contribute to policy development
• Maintain confidentiality, integrity, and decorum while processing both voluntary and involuntary terminations
• Assist in the recovery of company assets including company property and identification badges
• Coordinate with the Information Technology team to revoke system access
• Ensure completion of termination related paperwork
• Coordinate completion of Exit Survey and Exit Interviews if applicable
• Handle and process all administrative tasks for all aspects of the employee lifecycle including data entry in HRIS and audits for accuracy and compliance, and abide by all deadlines
• Ensure compliance with local and federal regulations and applicable employment laws
• Own and manage HRIS, which includes but is not limited to: employee personnel files, data oversight, organizational chart, and electronic document management system
• Produce, correlate, analyze and distribute various HR reports
• Maintain confidentiality and integrity related to all HR and employee functions
• Escalate process issues to Manager, HRBP and provide recommendations for improvement
• Assist and provide support to Manager, HRBP in daily tasks

Skills

• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skill
• Working understanding of human resource principles, practices, and procedures
• Ability to function well in a high-paced and, at times, stressful environment
• Proficient with Microsoft Office Suite and related software; specifically, Word, PowerPoint, SharePoint, and Excel
• Experience with various Human Capital Management platforms
• Bachelor's degree in human resources or related field and/or equivalent experience
• One to three years in corporate HR related experience required
• SHRM-CP credential desirable

Benefits

• Competitive base salary and bonus
• Health/Dental/Vision insurance
• Company sponsored Life, AD&D, STD (with Salary Continuation), and LTD Insurance
• Voluntary Enhanced LTD Program
• Voluntary Hospital, Accident, and Cancer Programs
• 401(k) with 100% match up to 5%
• Paid parental leave
• Pre-tax transit accounts
• Employee Assistance Program for emotional, financial, and legal support
• Generous paid time off
• Flex remote work time
• Flex Summer Fridays
• Employee engagement programs
• Volunteer time off
• Continuing education
• Complimentary Empire State Building Observatory access
• Complimentary gym membership and other wellness benefits
• Employee Discount Programs

Company Overview