Legal Practice Assistant

Mayer Brown is an international law firm recognized for its strategic partnerships with major corporations and financial institutions. They are seeking a Legal Practice Assistant to provide administrative support and collaborate with attorneys to ensure efficient workflow within the secretarial team.

Responsibilities

• Creates, formats, revises, and proofs correspondence, client bills, and documents for accuracy and grammar, handling varied degrees of complexity
• Provides phone support, interacting with both internal and external clients
• Manages calendars, schedules and coordinates meetings or conferences, including facilities, catering, invitations, agendas and details
• Organizes and maintains legal correspondence and document files according to Firm processes and systems
• Coordinates conflict checks and the opening of new matters
• Executes complex and confidential tasks, including maintaining client contacts, travel arrangements, compiling documents, assisting with new business presentations, entering attorney time, preparing expense reports and reconciling corporate credit card accounts
• Handles and/or coordinates photocopying and scanning
• Continuing education by actively pursuing opportunities to enhance skills and knowledge
• Performs other tasks as assigned or required to meet the Firm’s goals and objectives

Skills

• College degree required. An equivalent combination of education and/or experience may be considered in lieu of the degree when the experience has been directly related to the functions of the job
• Minimum of 1+ years of experience in a legal or professional services environment required
• Proficiency in Microsoft Office products; accurate typing, grammar and spelling skills required
• Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors
• Ability to work in a diverse team environment and effectively support the demanding needs of the Firm
• Ability to work under pressure, meet deadlines with shifting priorities and collaborate with others
• Must be a self-starter with a high level of initiative
• Strong customer service skills, able to anticipate needs
• Strong attention to detail, organizational skills and the ability to handle multiple projects and responsibilities
• Maintains confidentiality and exercises discretion
• Exercises solid strategic thinking and problem-solving skills

Benefits

• Medical/dental/vision/life/and AD&D insurance
• 401(k) savings plan
• Back-up childcare and eldercare
• Generous paid time off (PTO)
• Opportunities for professional development and growth

Company Overview

Company H1B Sponsorship