Project Assistant

Katten Muchin Rosenman LLP is a full-service law firm with a focus on high-value legal services. The Project Assistant will support attorneys and paralegals in private credit transactions, manage documentation, and assist in billing and administrative tasks.

Responsibilities

• Client billable hour requirement: 1,000 hours annually (84 client billable hours on average per month)
• Organize and maintain documentation to large case management matters
• Preparation or drafting correspondence and other documents, preparing document templates, updating files and records, filing and maintaining orderly records
• Coordinate document retrieval under the supervision of the supervising attorneys
• Maintain up-to-date time reports to ensure accurate client billing
• Creating binders and tabs
• Creating financial reports for attorneys
• Draft monthly fee statements and interim fee applications
• Assist with maintaining attorney calendars
• Provide general administrative and clerical support including mailing, scanning, faxing and copying
• Various practice support projects

Skills

• Bachelor's degree required
• Excellent organizational skills including record keeping, data collection, and system information
• Ability to compile and analyze data and furnish information in report format, written correspondence, e-mail, or verbally
• Excellent interpersonal, verbal, and written communication skills
• Ability to communicate with courtesy and diplomacy, efficiently follow written and verbal instructions, provide information, and maintain effective relationships with a diverse group of attorneys, clients, staff, and outside contacts
• Strong analytical skills with a high level of attention to detail and accuracy
• Demonstrates proactive problem solving abilities with excellent troubleshooting, resolution, and follow through skills
• Dependable team player who works collaboratively and cooperatively with others in a team-oriented environment
• Ability to act independently and make routine decisions within scope of the position's responsibilities
• Proficient in computer applications, including internet research, Outlook, Word, and Excel
• Skilled in operating standard office equipment such as computers, laser printers, telephones, photocopiers, calculators, scanners, and fax machines
• Ability to occasionally retrieve and distribute files, written documentation and copies, or office supplies weighing up to 20 pounds
• Work occasionally requires more than 35 hours per week to perform the essential duties of the position
• A Paralegal Certificate from an ABA accredited program is strongly preferred
• A minimum of one year of related experience—ideally in a law firm setting—or an equivalent combination of education and experience is desired

Benefits

• Medical/dental/vision
• 401k with employer contribution
• Parental leave
• Transportation fringe benefit program
• Back-up care option
• Generous paid time off policy
• Long-term and short-term disability policies

Company Overview