Recruiting Coordinator

Orgenesis is seeking a highly organized, detail-oriented, and people-focused Recruiting Coordinator to support the Talent Acquisition team in sourcing, scheduling, tracking, and coordinating candidates throughout the hiring process. This role is essential in ensuring a smooth, efficient, and positive candidate experience while supporting the recruitment of top talent across clinical, operational, administrative, and technical roles. The Recruiting Coordinator plays a key role in helping Orgenesis build high-performing teams that support its mission of advancing cell and gene therapy solutions through its global POCare™ platform.

The ideal candidate is proactive, communicative, and highly skilled in managing multiple priorities in a fast-paced environment. Essential Responsibilities
Candidate Coordination & Scheduling
Coordinate and schedule interviews between candidates, hiring managers, and interview panels. Manage interview calendars and ensure smooth scheduling across multiple time zones.

Send interview confirmations, reminders, and follow-up communications. Reschedule interviews as needed and manage calendar conflicts. Ensure candidates receive timely updates throughout the hiring process.

Applicant Tracking & Data Management
Maintain accurate candidate records in the Applicant Tracking System (ATS). Update candidate statuses, interview feedback, and hiring pipeline stages. Ensure all recruitment data is current, accurate, and properly documented.

Track recruitment metrics such as time-to-fill and candidate progress. Support reporting and analytics for Talent Acquisition leadership. Candidate Experience & Communication
Serve as a primary point of contact for candidates during the hiring process.

Provide clear and professional communication regarding interview steps and expectations. Ensure a positive and engaging candidate experience. Respond to candidate inquiries in a timely and professional manner.

Support employer branding and candidate engagement initiatives. Recruitment Support
Assist recruiters with job postings across various platforms and job boards. Support sourcing efforts by identifying potential candidates in databases and networks.

Screen resumes and applications based on basic qualification criteria. Assist in coordinating recruitment events, job fairs, and hiring campaigns. Prepare recruitment materials and interview documentation.

Onboarding Support
Assist with pre-employment onboarding coordination. Coordinate background checks, documentation, and new hire paperwork. Support communication between new hires and HR onboarding teams.

Ensure smooth transition from candidate acceptance to employee onboarding. Maintain onboarding tracking systems and records. Administrative Support
Provide administrative support to the Talent Acquisition and HR teams.

Prepare recruitment reports, summaries, and documentation. Maintain job descriptions, templates, and hiring process documentation. Organize recruitment files and maintain compliance records.

Support HR projects and initiatives as needed. Compliance & Confidentiality
Maintain confidentiality of candidate, employee, and company information. Ensure compliance with employment laws and hiring regulations.

Follow company policies and recruitment procedures. Support audit readiness and documentation requirements. Handle sensitive recruitment data with professionalism and discretion.

Cross-Functional Collaboration
Partner with Human Resources, Hiring Managers, Operations, Compliance, and IT teams. Coordinate recruitment activities across multiple departments. Support communication between candidates and internal stakeholders.

Assist in improving recruitment workflows and processes. Participate in talent acquisition strategy discussions and initiatives. Required Qualifications
Education
High School Diploma or GED required.

Associate’s or Bachelor’s Degree in Human Resources, Business Administration, Communications, Psychology, or related field preferred. Experience
1–3 years of experience in recruiting coordination, HR support, administrative support, or talent acquisition. Experience working with Applicant Tracking Systems (ATS) preferred.

Experience in healthcare, biotechnology, pharmaceutical, or regulated industries is a plus. Technical Skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Experience with ATS platforms such as Workday, Greenhouse, Lever, or similar systems.

Strong scheduling and calendar management skills. Excellent data entry and documentation abilities. Familiarity with video conferencing tools (Zoom, Microsoft Teams, Google Meet).

Preferred Qualifications
Bachelor’s Degree in Human Resources or related field. Experience supporting high-volume recruiting environments. Knowledge of recruitment best practices and candidate experience strategies.

Familiarity with healthcare or life sciences hiring processes. HR certification (SHRM-CP, PHR) is a plus. Core Competencies
Organization & Coordination
Communication Skills
Candidate Experience Focus
Attention to Detail
Time Management
Multitasking Ability
Confidentiality & Professionalism
Problem Solving
Team Collaboration
Adaptability
Customer Service Orientation
Accountability
Key Performance Indicators (KPIs)
Interview Scheduling Efficiency
Time-to-Schedule Interviews
Candidate Satisfaction Score
ATS Data Accuracy
Recruitment Process Timeliness
Offer-to-Start Conversion Rate
Hiring Manager Satisfaction
Communication Response Time
Process Compliance Rate
Physical Requirements
Ability to work at a computer for extended periods.

Ability to manage multiple calendars and communication channels simultaneously. Ability to communicate effectively via phone, email, and video conferencing. Ability to work in a fast-paced, deadline-driven environment.

Benefits

Health & Wellness Benefits
Comprehensive Medical Insurance
Dental Insurance
Vision Insurance
Prescription Drug Coverage
Employee Assistance Program (EAP)
Health Savings Account (HSA)
Flexible Spending Account (FSA)
Mental Health and Wellness Programs
Financial Benefits
Competitive Base Salary
Annual Performance Bonus Eligibility
401(k) Retirement Plan with Company Match
Life Insurance Coverage
Short-Term Disability Insurance
Long-Term Disability Insurance
Accidental Death & Dismemberment Insurance
Paid Time Off
Paid Vacation
Paid Holidays
Paid Sick Leave
Personal Days
Bereavement Leave
Jury Duty Leave
Family and Medical Leave (where applicable)
Professional Development
Talent Acquisition and HR Training Programs
Continuing Education Opportunities
Tuition Assistance Programs
Professional Certification Support
Career Advancement Opportunities
Leadership Development Programs
Work-Life Balance
Remote and Hybrid Work Opportunities (where applicable)
Flexible Scheduling Options
Employee Recognition Programs
Collaborative and Inclusive Work Environment
Employee Wellness and Engagement Initiatives
Working Conditions
Office, remote, or hybrid work environment. Frequent interaction with candidates, hiring managers, HR teams, and external partners. Daily use of ATS platforms, scheduling tools, and communication systems.

Fast-paced environment requiring strong organizational and coordination skills. Equal Employment Opportunity Statement
Orgenesis is an Equal Opportunity Employer committed to fostering a diverse, equitable, and inclusive workplace. Employment decisions are based on qualifications, merit, performance, and business needs without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity, or any other protected characteristic under applicable law.