[Remote] Billing Specialist
Note: The job is a remote job and is open to candidates in USA. Jovie is seeking a Billing Specialist to join their team. The Billing Specialist will play a critical role in achieving efficient pre-sale, bookings, and financial operations across the organization, reporting to the Manager of Billing and Collections.
Responsibilities
- Track client invoicing preferences and build streamlined processes for the receipt, processing, and communication of invoicing information
- Work with accounting team to route invoicing requests, provide relevant information, and clarify request follow-ups
- Communicate request status, provide relevant information, and answer questions for internal and external requestors
- Monitor multiple billing inboxes, responding to clients in a timely manner
- Recordkeeping
- Enter relevant billing information and documentation into AdBook (revenue tracking system), NetSuite (ERP), and other program tracking platforms
- Assist in the setup, maintenance, and information transfer to and from various invoicing portals, like Ariba, Coupa, etc
- Work with internal and external stakeholders to complete, review, and approve billing documents and vendor forms
- Providing W9s and other vendor requested data
- Maintain a repository of tools, resources, and templates that allow for an accurate and prompt billing and finance workflow on a daily, weekly and monthly basis. Examples include our training guides, information ‘cheat sheets’, and contact sheets when collaboration is required
- Work with accounting team to establish timelines for monthly close process milestones
- Create Adbook reports to be used by and to gather delivery feedback from various internal teams
- Fill out billing information for all active programs within a given month
- Reconcile Adbook data for select programs/clients to ensure billable totals and delivered totals are correct
Skills
- Bachelor's degree in a related field
- 1-2 years work or internship experience
- Strong organizational habits
- Attention to detail
- Clear communication
- Eagerness to learn
- Strong work ethic
- An engaged learner
- Critical thinker
- Acute listener
- Microsoft Excel proficiency
- Netsuite experience
Company Overview